Council Budget Workshop Minutes - July 10, 2013





The Miami Shores Village Council met on Wednesday, July 10, 2013 to conduct their Fiscal Year 2013-2014 Budget Workshop. The Workshop was called to order in the Conference Room of Village Hall at 6:05 PM with the following members present:


PRESENT:                 Herta Holly

Jesse Walters

Jim McCoy

Ivonne Ledesma

Hunt Davis (via Skype)


ALSO PRESENT:        Tom Benton, Village Manager

                               Barbara Estep, Village Clerk

                               Holly Hugdahl, Finance Director

Lisa Keeley, Finance Department



Mayor Holly called the Workshop Meeting to order and introduced Mr. Benton, who offered introductory remarks that had been contained in the Budget Message. Mr. Benton stated that although it was not as much as had been hoped for, the Village did experience a slight increase in property values, as reported in the assessment notice of July 1st. Mr. Benton indicated that as is customary in the budget preparation, the Administration evaluates the anticipated revenues versus the departmental expenses. Mr. Benton advised that the budget contains a General Fund budget of $13,276,267, and that the Sanitation and Stormwater fees will remain at the current levels for the new fiscal year beginning October 1, 2013.  


Mr. Benton reviewed the Village’s revenue projections and responded to Council questions regarding the stated projections.


The Village Council reviewed the following individual Departmental Budgets, with Mr. Benton and the Department Heads advising the Council of the various changes to the individual budgets and responded to questions posed by the Council Members. With respect to the Mayor & Council Budget, there was a discussion regarding funding for attendance at various social events and also at training sessions. At the conclusion of the discussion, the decision was to not provide additional funding for the 2014 budget year, but to factor in attendance at the Florida League of Cities’ sponsored workshop for new elected officials following the 2015 election.  With respect to the Non-Departmental Budget, there was a suggestion from Councilman Davis to once again print the Village Newsletter, rather than to just have it posted on the Village’s website. The approximate cost to resume printing the newsletter is $32,000 for the year. Following the discussion which ensued amongst the Council, there was a consensus to add $32,000 to the Non-Departmental budget using monies from the Fund Balance to account for the increase in expenses. There were no other suggested amendments made to the presented budgets, which were discussed in the following order:



Planning & Zoning                                     Mayor & Council

Building Department                                 Village Attorney

Code Enforcement                                    Village Clerk

Library                                                    Village Manager

          Recreation                                               Finance Department

          Police Department

          Public Works            


At the conclusion of the departmental reviews, it was the consensus of the Council to propose leaving the millage rate at 8.0 and the Debt Service millage rates at 0.2502 for the Aquatic Center and 0.4447 for the Doctors Charter School.    


The Council thanked the staff for their work in preparing the budget document.


Ms. Estep advised the Council that the two Budget Hearings would be scheduled for Wednesday, September 4th and Wednesday, September 18th, at 7:00 PM.


The Council Budget Workshop on the proposed Fiscal Year 2013-2014 Operating Budget and Capital Budget was adjourned at 8:40 PM.






                                                                                  Herta Holly, Mayor



Barbara A. Estep, MMC

Village Clerk