Budget Workshop Meeting Minutes - July 8, 2014



The Miami Shores Village Council met on Tuesday, July 8, 2014 to conduct their Fiscal Year 2014-2015 Budget Workshop in the Village Hall Conference Room. The meeting was called to order at 6:15 PM with the following members present:

PRESENT:                 Herta Holly

                               Jesse Walters

Hunt Davis

                               Ivonne Ledesma

                               Jim McCoy

ALSO PRESENT:        Tom Benton, Village Manager

                               Barbara Estep, Village Clerk

                               Holly Hugdahl, Finance Director

                               Elizabeth Keeley, Administrative Services Coordinator

Mayor Holly called the meeting to order and introduced Mr. Benton, who provided information and highlights from his Budget Message contained in the budget document, including the projected increase in ad valorem tax revenues due to increases in the property assessments. Mr. Benton provided information regarding the general fund budget, and the sanitation and stormwater charges which will remain at the current levels. In addition, Mr. Benton reported that the proposed budget is balanced using the 8.0 mill tax levy and that for the first time in many years, there is no anticipation of using Fund Balance funds to balance the budget.

Mr. Benton reviewed the Village’s revenue projections and responded to Council questions regarding the projected revenues.

The Village Council reviewed the individual Departmental Budgets. The following Departments were discussed with the Department Heads providing information relevant to their respective budgets and responding to questions posed by Council.   Departments were discussed in the following order:

          Planning & Zoning Department                   Public Works Department

Building Department                                 Mayor & Council

Code Enforcement Department                   Village Attorney

Brockway Library                                      Village Clerk

Recreation Department                             Village Manager

          Police Department                                    Finance Department



During review of the Mayor & Council budget a suggestion was made to include $5,000 to allow for a $1,000 per Council Member discretionary spending account. A majority of the Council expressed a preference to temporarily allocate funding from the contingency fund to allow for the requested funding pending adoption of usage guidelines. It was reported that the parameters for the use of discretionary funds would be presented to the Council for approval at a regularly scheduled Council meeting prior to the start of the fiscal year.   A discussion regarding the budgeted funding for the Village lobbyist took place with the question of whether or not $12,000 is adequate and whether the Council should contract for a new lobbyist. Mr. Benton advised that he would research the issue and report back to the Council.

At the conclusion of the presentations and discussions, the Council reached a consensus to accept the proposed operating ad valorem tax levy of 8.0 mills and 0.6392 mills for the debt service tax levy, which will be confirmed with the adoption of a Resolution at the July 15, 2014 Regular Council Meeting.

The July 8, 2014 Budget Workshop on the proposed Fiscal Year 2014-2015 Budgets was adjourned at 9:20 PM.


                                                                                  Herta Holly, Mayor


Barbara A. Estep, MMC

Village Clerk