Rec Advisory Board Minutes Nov 5, 2012

Minutes of the Recreation Advisory Committee held on November 5, 2012.


Members present:       Kendra Borja                           Mick Digeronimo       

Jonathan Meltz                       William Reich                         

Amy Wiborg                            Bill Wolk


Members absent:        Christia Alou White                 Kristin David Cawn

                                    Ken Whittaker


Also present:               Jerry Estep, Recreation Director

Leslie Rackl, Executive Assistant

Angela Dorney, Recreation Superintendent


The meeting was called to order at 7:05 p.m.


The meeting began with the introduction of new members Amy Wiborg and Bill Wolk.


Ms. Borja made a motion to approve the minutes of the October 1, 2012, meeting. Motion seconded by Mr. Wolk and unanimously approved.


Mr. Estep gave a summary of the recreation programs at this time. Intramural Soccer season is winding down and registration for intramural basketball has started. There are a total of 76 children in the aftercare program at this time.


Discussion turned to the Miami Shores 5K race at this time. February 9 has been selected as the tentative date for the race. Ms. Dorney related that NE 6th Avenue and 103rd Street will potentially be closed for one hour for the race, to begin and end at the Community Center at 7:00 am. It was noted that AccuChip, a racing timing company, charges $1500 to time the race. Additional costs include Dri-Fit t-shirts for each participant at an approximate cost of $12 per shirt. Another option would be to distribute visors to each participant at a cost of $4.50 per visor. The 5K race is estimated to cost $7300. The race should also include a 1 mile Fun Run for kids. Committee members felt charging each participant $30 is expensive and suggested having a team discount. It was decided the cost should be $25 for adults and $10 for children. Another idea to generate interest is to offer a 5K fitness program through the recreation department the beginning of the year when people set New Year’s resolutions to get healthy and have the program culminate in the 5K run. It was noted that the Committee will be responsible for generating sponsorships to offset the costs, as well as provide 25 volunteers for the event. The Committee will also need to help stuff goody bags for each participant. Mr. Meltz suggested that the focus for this first 5K be on a community based event and have a themed run the following year. Ms. Dorney suggested calling this year’s 5K the Cupid Shuffle; members suggested passing out valentine’s candy at the finish line. It was suggested that Whole Foods may wish to be a title sponsor for the race, with their new store going in on Biscayne Blvd.


Sponsorship levels for the 5K race were discussed. A $1000 sponsorship includes a 10 x 10 tent plus ten race entries; a $500 sponsorship includes a 10 x 10 tent and five race entries; and a $250 sponsorship level includes two race entries. Each sponsor will also have their name displayed on a banner that will be displayed at the race. It was suggested that a $1000 sponsor have their name put on the numbered race bib. It was also suggested that the mile markers at the race could also be sponsored.


Discussion turned to new business. It was noted that there is a problem with soccer players on the field, not meeting the 1:1 ratio. Mr. Estep will notify Chief Lystad to have an officer drive by the fields and a field marshal will be reinstituted to monitor the fields.

The meeting adjourned at 8:20 p.m.