Rec Advisory Board Minutes Feb 6, 2012

Minutes of the Recreation Advisory Committee held on February 6, 2012.


Members present:       Angela Alvero                         Kristin David Cawn

Ron Marrocco             William Reich

Ken Whittaker


Members absent:        Christia Alou White                 Kendra Borja

                                    Mick Digeronimo                    Jonathan Meltz


Also present:               Jerry Estep, Recreation Director

Leslie Rackl, Executive Assistant

Romano Guttadauro, Casino Night


The meeting was called to order at 7:05 p.m.


Ms. Cawn made a motion to approve the minutes of the January 9, 2012, meeting. Motion seconded by Ms. Alvero and unanimously approved.


Mr. Estep gave a summary of the recreation programs at this time. Registration for intramural baseball has begun; there are 70 enrolled in aftercare; 77 enrolled in Little Cleats and 44 enrolled in Travel Football. It was noted that the football program practices one night a week at Barry. Mr. Estep related that the Council will be voting on the pool resurfacing bids at tomorrow night’s council meeting. The lowest bid is $43,000 from Essig Pools. There will be a five-year warranty after paying an additional charge for sandblasting the surface of the pool. It was noted that a new golf cart is being purchased for athletics; the previous golf cart lasted for ten years.


At this time Romano Guttadauro was introduced to the Committee. Mr. Guttadauro noted that his company will provide a slice of Las Vegas with mahogany tables brought in for the event. It was noted that 80% of his business is fundraising for different organizations. Mr. Guttadauro estimates $100 of pure profit per person attending the event. The Committee was advised to give themselves time to plan a quality event and garner sponsorships for all the tables so that tickets will be pure profit. Preparation for the event is key, including publicity. Another suggestion was to sell drink tickets. All donations for the event are tax deductible. Another suggestion was to hold a silent auction during the cocktail hour. The length of the event should run about four hours long. In Mr. Guttadauro’s experience, Saturday night is the best night to hold the event. The first hour is generally cocktail hour, with the next three hours at the casino and coffee/dessert to end the evening. It was noted that the average ticket price for casino nights is generally $75 - $100 per ticket. A ticket price of $125 would probably include an open bar. Patrons turn in chips at the end of the night and received raffle tickets for prizes, which could range from electronics to restaurant certificates. Sponsorships are essential to the success of the event. Each table should be sponsored: $1000 for the craps table; $250 for the blackjack table; $150 for slot machines.

R.A.C. mtg., 2/6/12, pg. 2 of 2


The number of tables is based on the number of people expected. A contract is signed for ‘x’ number of tables, but the number can be adjusted depending on the number of people. It was noted that springtime is saturated with fundraisers.


Discussion turned to old business at this time. A sign in sheet was passed around for Committee members to select time slots to work the coke trailer at Unity Day. Mr. Marrocco asked about where the profits from fundraising would go and if the Committee would have any input. Mr. Estep said that all profits would go into a donation account and the Committee could make suggestions but approval would be needed from the Council.


The meeting adjourned at 8:10 p.m.