The Library Board of Trustees - May Minutes



Meeting of the Board of Trustees

Wednesday, May 14, 2014

The regular meeting of the Board of Trustees of the Brockway Memorial Library was held on Wednesday, March 12, 2014 at 9:00 a.m. Present were Library Director Elizabeth Esper, Librarian Michelle Brown, board members Cheryl Gowing, Henry Harnage, Antonie Downs, Jennifer Quinton and Donna Hurtak. Holly Hugdahl, Miami Shores Finance Director was a guest.

1.     Minutes  ~ The review of the minutes for the April meeting was postponed.

2.       Financial Report

            A motion to accept the financial report as submitted was made by Donna Hurtak and seconded by Henry Harnage.

3.   Guest Holly Hugdahl attended the meeting to answer our questions regarding the ability to accept credit cards for donations to the Children’s Wing Expansion Project. She confirmed that we can accept credit cards and that the building fund account would be a separate account from the Village.


4.     FY 15 Budget was presented by Elizabeth and was approved as presented. Henry Harnage made the motion to accept and Cheryl Gowing seconded it.


5.     Old Business


  • Building Fund/Fund Raising – Cheryl presented us with the report she will present to the Village Council on May 20. The report explains the need for a Children’s wing expansion and the donations we have received to make the start of this endeavor possible. A fundraising meeting was scheduled for 6pm before the council meeting on May 20.
  • Parking Meters– Cheryl reported that Maria Taddeo is no longer on the Fine Arts Commission, so we are waiting for a replacement for the task force to move forward with Parking Meter efforts.


6.      New Business

  • The next art exhibit will be May 16th 6:30 – 8pm
  • A meeting to organize and begin our fund raising campaign was set for March 26th at 9:15am at the Library.
  • Circulation Stats

Items Circulated – 5,186

New Items Processed - 256

Items Withdrawn -

Items Repaired - 25

  • Community Alliance Report –Tonie Downs attended the event and reported that we are not schedule to “host” the meeting this year.

The next meeting will be June 11, 2014.

Respectfully submitted,

Jennifer Quinton