Library Board of Trustees Minutes, November 8, 2017

Board of Trustees                                                                                                                           


Donna Hurtak, President

Cheryl Gowing, Vice President

Laura Farley, Secretary

Antonie Downs

Kathy Redmond




Wednesday, November 8, 2017 at 9am

Brockway Memorial Library Conference Room



The meeting of the Board of Trustees of the Brockway Library was called to order at 9:22 am by Vice-President Cheryl Gowing.   Present:   Michelle Brown, Library Director; Board members: Vice- President, Cheryl Gowing, Toni Downs, and Kathy Redmond.   Donna Hurtak and Laura Farley, excused.









Approval of minutes of the October meeting: Motion to approve the minutes of the Oct. 11, 2017 meeting, as corrected, made by Kathy Redmond, seconded by Toni Downs; motion passed.


Community Alliance Report: Kathy Redmond reported on the creation of the new community space, Plaza 98, opening this Saturday, Nov. 11, 2017, from 5-9The Miami Shores Chapter of Heidi Hewes will hold their annual Holiday Home tour on Dec. 10, 2017; tickets are $35. The Village Council will talk about the Climate Action Plan Vulnerability Study at the next Council meeting. Waiving fees for solar energy installation for next 5 years is under consideration.   Village Manager Tom Benton reported that the 9999 building is hooked up to the sewers.   Sewer connections are now possible with payment of a fee by building operators. Michelle Brown will ask Donna Hurtak to follow-up with Tom Benton as to the schedule for library connection to the new sewer. Gisele Kovac of MTC noted the Theatre’s changing direction, adding more community-oriented classes, children’s programming and outreach to schools. The Miami Shores People of Color will show a film at MTC on Nov. 26th at 4 pm and will curate an exhibit at the Library on Feb. 8th, 2018.


Financial Report: Michelle Brown presented the financial report. There have been a few unexpected repairs [installation of a new commercial-grade toilet in the women’s room; repair of the AC systems].   The adult and children’s departments plan to place collection orders at more regular intervals, rather than in large blocks of orders.   The Library has received the $40,000 check from the Johnny Winters estate on receipt/acceptance of the GOAL archives. The funds have been deposited in the Library Trust Fund.   Motion to approve the financial report made by Toni Downs, seconded by Kathy Redmond; motion passed.


Circulation Report: Circulation Report was presented.       Circulation in October was up from the previous month. 136 adult titles were ordered at the end of the Fiscal Year; weeding of the adult collection continues. The Library added 20 patrons, bringing the total number of patrons to 8582.       There were 83 checkouts on the OverDrive e-book platform. Ideas for increasing OverDrive awareness and use include adding cover images to the physical New Book Display, Facebook and Egret postings.       Facebook use is increasing; 1865 reached in October with 228 engaged in library posts.


Old Business

-Book Bike Update: Michelle Brown received an email from the Village’s HR Risk Mgmt. Coordinator concerning  liability insurance for participants. John Camp also spoke with Tom Benton and Village Attorney, Richard Sarafan. Staff would be covered if participation is a work assignment; it was recommended that the Library develop a waiver for volunteers. The Board discussed starting the program as a ‘book shop on wheels’ and for promoting library programs, rather than allow checkouts. Location/scheduling options would include the weekly Village Farmer’s Market, National Book Mobile Day [April 11], National Library Week [April 8-14], and the Recreation Center/Pool on Saturday mornings. A motion to approve moving forward with more detailed consideration of the Book Bike program was made by Toni Downs, seconded by Cheryl Gowing; motion passed. The Library Director will talk about the concept with the library staff and gauge their interest and willingness to participate, especially if it entails riding the bike to events.   Ms. Brown will also call several participating libraries for program references.


-Library Logo: Michelle Brown presented different color options for a new library logo. A motion to select the purple/green logo, with a reverse text to white of on a dark background, was made by Kathy Redmond, seconded by Toni Downs; motion passed.   Ms. Brown will also check on different sizes/formats for different media placement and obtain the color specifications for reproduction, as well as look into trademarking the logo.


Other Items

  • Report on Walking Tour:   The tour of approximately 20 people visited several places on the Village’s west side, including entering two of the homes. The tour concluded at the Library, where participants enjoyed cider and had a mini-tour of the Archives.  Mayor Mac Glinn participated in the tour and provided additional information on upcoming events in the Shores.


  • Music of the Vietnam War Program Proposal: Michelle Brown presented a program proposal for an afterhours lecture/performance by Dave Ehlert on Friday, Jan. 5th, from 6:30-7:30MB. The program will be a companion piece to the PBS Vietnam War series, featuring songs of that era. The program cost is $300.   Motion to approve the program made by Kathy Redmond, seconded by Toni Downs; motion passed.



  • Children’s Author Visit, Saturday, November 18th, 10:00 a.m. – “Smiling Hugo”

  • Treece Group on Finances: Thurs. November 9th at 6pm

  • Library CLOSED for Veterans Day on Friday, November 10th.

  • Marian Deeney from the State Library will visit on Wed., Nov. 15th in afternoon. She will be able to observe some of the Library’s children’s programming, including the book club.  

  • Library closings for Thanksgiving: Nov. 23-26th.

  • Puppet Show and Santa Visit: Wednesday, December 6th at 3:30pm.

  • Volunteer Reception – Date TBA


Next meeting Dec. 13, 2017. Prior to the meeting the Board will provide a breakfast for Library staff and the Board.




ADJOURNMENT : 10:25 am