Library Board of Trustees Minutes November 18, 2014


Meeting of the Board of Trustees

Tuesday, November 18, 2014

  1. The regular meeting of the Board of Trustees of the Brockway Memorial Library was called to order at 7:00 pm. Present: Michelle Brown (Adult Services Librarian) and board members Cheryl Gowing (chair), Michael Clay, Antonie Downs, Henry Harnage, and Jennifer Quinton.

  2. Minutes: The minutes from the October 8th Meeting were not available. In the future the draft of minutes of the previous meeting will be circulated to board members before the next meeting for review. Approval and any changes to the minutes will be discussed and acted on at the regularly scheduled Board of Trustees meeting.

  3. Fiscal Report. The Library fiscal year commences on October 1st. The fiscal report was approved. In the future the Fiscal report will be emailed to Board members for review. Approval and any changes to the fiscal report will be discussed and acted on at the regularly scheduled Board of Trustees meeting.

  4. Old Business.

    1. Parking Meters. Four schools have responded that they will be participating in the project of painting the meters. The schools are St. Rose of Lima, Doctor’s Charter, Miami Shores Elementary and the Shores Presbyterian school.

    2. Infants’ Corner and patron petition. In response to patron’s request a corner has been designated and equipped with appropriate furniture and supplies from the grant awarded by Target. The Board will extend an invitation to the organizer of the petition to meet with the Board in January to discuss other concerns.

    3. The agreement with the FIU Osher Lifelong Learning Institute to hold classes in the library has been approved and the first class will be offered in January.

  5. New Business

    1. A reception to honor Elizabeth Esper upon her retirement has been scheduled for December 19th at Brockway Memorial Library from 6:30 – 9:30. Michelle Brown will send out electronic invitations to approximately 110 people. RSVP’s will be required by December 10th.   The Board approved $2,000 deposit from the Trustee Account to contract a caterer.

    2. The season’s holiday schedules were approved with the library closed November 27 – 29, December 25-26 and January 1-2.

    3. The staff holiday breakfast is scheduled for December 3 at 9 am in the Library.

The meeting was adjourned at 8:00 pm. The next meeting of the Board is on December 10 at 9 am in the Library.

Submitted by Antonie Downs