Library Board of Trustees Minutes, November 14, 2018

Meeting of the Board of Trustees

Wednesday, November 14, 2018 at 9 AM

Brockway Memorial Library Conference Room




The meeting of the Board of Trustees of Brockway Memorial Library was called to order at 9:10 AM by President, Cheryl Gowing.  Present:  Michelle Brown, Library Director; Board Members:  President Cheryl Gowing, Secretary, Kathleen Redmond, Donna Hurtak, and Christine Gay.  Vice President, Laura Farley was absent - excused.

Approval of the minutes of the October meeting was moved by Kathy Redmond and seconded by DonnaMotion passed.

Community Alliance Report was made by Christine Gay in place of Donna Hurtak.  There were no additional funds received by the Alliance this month.  Heidi Hewes representative reported on the coming holiday tour; Susan Ackley updated members on the Sculpture Garden now in place and the Farmers’ Market which has resumed on Sundays; South Florida People of Color announced an appearance at Brockway Library by the author of “The Wedding Gift”; and Winterfest will be held on December 7th.  This year the Alliance will not be sponsoring the toy collection; it is sponsored by Toys for Tots.


Financial Report:  Michelle Brown reported nothing out of the ordinary on the Budget Performance Report as all categories are aligned.  She reported that $710 in profit was received from the Artisan Fair.  A report of proceeds from the “tip jar” at the Harry Potter Event will be made at the next meeting.  Donna Hurtak moved to approve the report.  Christine Gay seconded.  Motion passed.  


Circulation Report:  For October there were 4,573 circulations with 96 holds placed, plus 270 on Overdrive and 27 magazines on RB Digital.  125 new books were added + 15 DVDs/CDs + 72 donations.  32 copies, mainly Adult Biography, were removed and 48 books and media items were repaired or replaced.  Patrons total = 8,230, a reduction from last month’s 8,292 due to the ongoing inventory project.  From this point on it was agreed that RB Digital and Overdrive circulation numbers are to be included in total circulation counts in the Annual Report.


Old Business:  Michelle provided a construction process update noting that the RFPs are to be returned by Dec 16, 2018 and the Council will approve the winning proposal at the second Council Meeting in January.  Michelle + 1 Board Member will attend that meeting.  Groundbreaking will be moved to February 2019 with the library addition anticipated to be completed by January 2020.  The Library Meeting Room Policy was again reviewed with removal of the “exceptions” line.  Motion to approve the policy as amended was made by Donna Hurtak and seconded by Christine Gay.  Motion passed.


Other Items:  An art exhibit at the Library featuring portraits has been proposed for March 15 or 22, 2019 by the Fine Arts Commission.  All agreed that the exhibit would need a theme and more works need to be included than in the last exhibit; The Lizama piece, which was donated by the artist to the Library, was reviewed.  It was agreed that Michelle would inquire if the artist would agree having the work offered for auction as a Library fundraiser; Our Construction Grant Application has been ranked #18 according to the State Library Committee ranking.  It was suggested that our newly elected representative, Jason Pizzo, be invited to meet with the Board and Michelle for a review of Library needs and to garner his support for the construction grant.  Information on the Sunshine State Digital Network (SSDN) was provided to Board Members.


Announcements:  There are three (3) author events scheduled during the month of November including “The Wedding Gift” on Nov. 8; “Still Lives” on Nov. 17; “My Uncle Gloria” on Nov. 29.  The Volunteer Reception invitation has been issued for Dec. 20 at 6 PM; Brockway staff breakfast will be hosted by the Board on Dec. 12 at 8:30am; Two schools will participate in the “Meter Update”, including Miami Shores Elementary and St Rose of Lima.


There being no further business, Donna Hurtak moved to adjourn; Christine Gay seconded.  The meeting adjourned at 9:55 AM

Respectfully submitted,

Kathleen Redmond, Secretary