Library Board of Trustees Minutes, May 9, 2018


Wednesday, May 9, 2018 at 9:00am

Brockway Memorial Library Conference Room


The meeting of the Board of Trustees of the Brockway Library was called to order at 9:05 am by President Donna Hurtak. Present: Michelle Brown, Library Director; Board members: President Donna Hurtak, Vice President Cheryl Gowing, Toni Downs, Kathy Redmond and Laura Farley.

PUBLIC COMMENT: None                           


  1. Approval of minutes of the April meeting as corrected: Donna Hurtak moved to approve minutes of the April meeting and seconded by Cheryl Gowing. Motion passed.

  2. Community Alliance Report: Kathy Redmond reported that there is $60,000+ from Mayors Gala to be awarded in grants. The application process will be open for one month and within a six-month period a follow up will be conducted regarding usage of grant monies. South Florida People of Color and Miami Shores Community Church have an event scheduled on May 29th, 6:00 – 8:00 pm “It's Bigger Than Starbucks - A Unity360 Community Dialogue on Racial Bias in America” at Miami Shores Community Church. On May 23 at 6:30pm Village Manager, Tom Benton will hold his annual informational meeting on Hurricane Preparedness at the Miami Shores Community Center. There will be a ballot regarding increase in standard deductions which will most likely decrease income to Village which may affect services.

  3. Financial Report: Michelle Brown presented the financial report. Toni Downs moved to approve budget report and Cheryl Gowing seconded. Motion passed.

  4. Circulation Report: Circulation Report was presented: Circulations 4,648 for April; down from 4,861 from last month. There were 110 copies added for adults, 27 for youth, 31 DVDs, CDs and 83 donations. 104 copies were weeded (Biographies and Adult NF200’s) and 42 books and media repaired. 16 new patrons were added (9 adult residents, 3 child residents; 1 adult non-resident, 3 child non-resident) for a total of 8,632. There were 136 checkouts in OverDrive and 14 total sessions on Mango.

  5. Old Business: has launched (for use in Library only) and RB Digital Magazines due to launch this month.

  6. Other Items

FY ’19: Michelle reported budget has been completed for next year. Cheryl suggested that funding for SEFLIN be included and Kathy suggested that $1500 be added into budget for Poetry and Author Events.

Naming of Children’s Wing – Naming over room entrance: “Sydow Children’s Wing”; motion to approve made by Toni Downs, seconded by Kathy Redmond. Motion passed.    

DCP (Design Criteria Package) due May 10: Michelle presented options regarding tile, carpet square colors and patterns. Board members met in current children’s area to view different products to decide which would best fit with existing area.

Computer and Yearly Card Memberships: There was a discussion to set fee at $75 for non-resident which would include usage of computers. Additionally, a question was raised as to current hourly rates for usage of meeting room. Michelle will inquire what other venues are currently charging for meeting space.

Fine Arts Fall Proposal: Artist Exhibition has been slated for October. Chen Medical has been providing refreshments and Cheryl suggested acknowledging this on Facebook as well in newsletter.

   7.  Announcements

May 31st Teen Movie Night: “The Greatest Showman”

Annual Summer Reading Program kicks off June 12th – “Libraries Rock”

Council Meeting/Annual Report Presentation, June 19th at 6:30pm: there are currently two applicants for Toni’s spot on the board

Next Meeting: June 13, 2018

Public Comment: None

Meeting adjourned: 10:26am