Library Board of Trustees Minutes, June 16, 2017

Board of Trustees: Michelle Brown, Library Director ; Donna Hurtak, President; Cheryl Gowing, Secretary ; Antonie Downs, Laura Farley, Kathleen Redmond

SPECIAL MEETING OF THE BOARD OF TRUSTEES/ Children’s Wing Expansion Committee

Friday, June 16, 2017 at 9am

Brockway Memorial Library Conference Room


The special meeting of the Board of Trustees of the Brockway Library was called to order at 9:00 am by Chair Donna Hurtak.   Present:   Michelle Brown, Library Director; Board members President Donna Hurtak, Laura Farley, Cheryl Gowing, and Kathy Redmond.   Toni Downs, excused.   Guests:   Brenda Holsing, Larry DeRose, Orlando Melian

  1. Children’s Wing Floor Plan review:   The Board reviewed two options for the layout of the Children’s Wing Expansion. The architect has proposed trying to minimize the connection/transition to the existing building in order to lessen the impact to the roof structure and reduce costs.   A phased construction is being considered, focusing on the new addition and teen room first, then renovated the existing space in phases, based on funding.   The Library will need to work with the contractor to determine how to manage services during the renovation.   Weekend and/or off-hours construction is possible, but more expensive.

Floor plan option 7 places the egress towards the back. Floor plan option 8 flips the interior programming room orientation. The Board recommended adjusting Option 7 to move the office to the Option 8 placement, perhaps also switching the storage and mechanical room placement. Ms. Brown will confer with an arborist to better understand any options/requirements.

Other expansion discussion notes:

  • A double door is preferred in the archway between the toddler area to the hallway

  • The craft table should be 30” x 60”, with sufficient room to be set up at all times. Chairs will only be set up as programming dictates

  • The front ADA ramp will need to remain in all expansion designs. There will be a 2 foot overhang over the front.

  • The wall between the youth and teen rooms should be solid with a center window, allowing light into the space and visibility into the spaces.

  • Power under the carpet system in the teen room is desirable. Similarly power in the floor should be planned for the programming room.

  • Programming room ceiling height should be raised, similar to the current Reference Room

  • Maximum occupancy for the programming/multi-purpose room is 8-100.

  • The Library will start reviewing furniture options

  • A meeting will be scheduled with the Fire Marshall to review the life safety plan and sprinkler system

    Meeting adjourned at 10:10 am