Library Board of Trustees Minutes January 14, 2015


Meeting of the Board of Trustees

Wednesday, January 14, 2015 at 9:00am

  1. The regular meeting of the Board of Trustees of the Brockway Memorial Library was called to order at 9:10 am. Present: Michelle Brown (Library Director) and Board members Cheryl Gowing (chair), Michael Clay, and Henry Harnage.
  2. Fine Arts Commission: April Art Exhibit.
    1. Miryam Rojas from the Fine Arts Commission is here to discuss a proposal for an art exhibit by local Miami Shores author, Corrie R. Rice, along with artist Tulia Lulu. Event will include a book reading, as well. Date being considered is April 17th for the exhibit opening and the reading to be scheduled the following day. Motion was approved unanimously.
    2. Miryam also requested extending artist exhibits from 4 weeks to 6 weeks, which coincides more with the length of time that is used by art galleries. Motion was approved unanimously.
  3. Minutes

  1. The minutes of the December 3rd meeting were approved.
  2. The minutes of the December 20th meeting were approved.

4. Fiscal report. The financial report was approved.  

5. Old Business

  1. The retirement party for Elizabeth Esper was within the approved budget.
  2. The craft bazaar generated $4,202.50 for the Library Building Fund.
  3. Parking MetersThe meters were rusty and in need of maintenance. The selection process has been completed by the Fine Arts Commission and the meters have been sent to the schools. Because of the need for extra time, the date for installation and unveiling has been rescheduled for February 21st at 11:00 am.
  4. Payroll Action Item – not approved
  5. Grant ApplicationsGrant applications have been submitted to both Unite Miami Shores and the Miami Shores Community Alliance. The deadlines for both have not passed, so no formal word has been heard back yet regarding the approval status.

6. New Business

  1. A/C Unit: The Library is currently requesting proposals for a replacement A/C unit.
  2. The next fundraising meetings have been scheduled for January 23, 2015 at 9:00 am and the next one will be after the February 11th Board meeting.

The meeting was adjourned at 10:45 am. The next meeting of the Board is on February 11th at 9 am in the Library. Submitted by Michael Clay.