Library Board of Trustees Minutes, February 8, 2017

Board of Trustees: Michelle Brown, Library Director ;Donna Hurtak, Chair ;Henry Harnage, Vice Chair ; Cheryl Gowing, Secretary ; Antonie Downs, Laura Farley


Wednesday, Feb. 8, 2017 at 9am

Brockway Memorial Library Conference Room


The meeting of the Board of Trustees of the Brockway Library was called to order at 9:05 am by Chair Donna Hurtak. Present: Michelle Brown, Library Director; Board members Chair Donna Hurtak, Toni Downs, Laura Farley, Cheryl Gowing, and Henry Harnage.


  • Approval of minutes of the last meeting: Motion to approve the minutes of Jan. 11, 2017 meeting as corrected made by Henry Harnage, seconded by Toni Downs; motion passed.
  • Financial Report: Michelle Brown presented the financial report. She noted the overtime account was higher than normal due to the vacant Youth Services position. Motion to approve the financial report made by Donna Hurtak, seconded by Laura Farley; motion passed.
  • Circulation Report: Circulation Report was presented. Circulation figures are within a normal range. The Library continues to experience an increase in the number of registered patrons. Thirty-four new patrons were added in December, including 27 adult residents and 2 child residents for a total of 8324 patrons The weeding of the adult non-fiction and youth collection continues in preparation for the Children’s Wing expansion. The Library received a donation of 300 children’s books which were used to replace worn copies currently on the shelves. Ms. Brown will gather data to include e-resource usage for key subscriptions [e.g. OverDrive, Mango Languages,] as part of future Circulation Reports.
  • Old Business
  • Grant Update: Village Manager Tom Benton and Mayor Alice Burch met with the Village lobbyist to make him aware of the Library’s pending state library construction grant and instruct him to lobby on the Library’s behalf.
  • Community Alliance: The Library has received $1500 in grant funds from the Miami Shores Community Alliance to be used to support children’s summer programming.
  • Youth Services Position: The position remains open. An interview with a new candidate, currently enrolled in the Library Science Program at USF, has been scheduled.
  • Capital Expenditure: The Library plans to submit a capital expenditure budget request to update the restrooms, as the plumbing in both has become unstable. It was suggested we look to using commercial grade toilets with low flush/green features.
  • Edible Books: The Library will table consideration of holding an Edible Books events for a future year when staffing is at full strength.
  • Other Items
  • Archive: The Library has received a donation proposal from the Johnny Winters Estate for $40,000 in unrestricted funds to be added to the Library Trust account. Mr. Winters was a well-known community figure with cerebral palsy who created the local GOAL (Get Out and Live) Organization, dedicated to encouraging those with disabilities to fully-integrate themselves into the community and to educating the community at large regarding the same. Michelle Brown and Donna Hurtak visited the Archbishop Curley High School, to review the GOAL Organization files, as the Library will take possession of the files upon acceptance of the donation. Motion to accept the gift, pending review and approval of a gift agreement to be presented to the Board at the next meeting, made by Cheryl Gowing, seconded by Henry Harnage; motion passed.
  • Amazon Smile: The Amazon Smile program enables non-profit groups to establish an account with Amazon by which the general public may elect to support that organization by having an established portion of their Amazon purchase [.5%] contributed to that group. Michelle Brown has received permission from the Miami Shores Village Finance Department to set up an Amazon Smile account on behalf of the Library.
  • Summer Programs: The local Hurricane Jumpers group inquired about doing a library program during the summer. They were referred to the Community Center in order to avoid any conflict with programming with the Center.
  • Tangerine Bilingual Program: The Tangerine program will end their Brockway programming at the end of March due to expanded commitments elsewhere. Michelle Brown will explore other options for continuing bilingual programming for young children.
  • Toni Downs noted that she will be unable to attend Board meetings in April and June due to conflicting travel commitments. She can be available to participate in the meetings by phone if necessary.
  • Fine Arts Council: The Library has not yet received a proposal for the traditional April Fine Arts Exhibit. Photographer Andrew Kaufman, recently interviewed on NPR radio, approached the Library about doing a book talk for "Isthmus", his photo book on the Panama Canal expansion. Michelle Brown will confer with the Fine Arts Council to gauge their interest in a joint program.
  • Miami Shores Elementary: Three groups of forty children toured the Library from Miami Shores Elementary.
  • Community Alliance: Laura Farley reported on the disbursement of Community Alliance grant funds.
  • Announcements:
  • Unity Day will be held on Saturday, March 4, 2017.
  • The Fine Arts Gallery Night with exhibitions in both the Library and Village Hall Lobby, as well as a new outdoor mural will be on Fri., Jan. 20, 2017 at 6:30 pm.
  • The kick-off of Black History Month events, sponsored by the Miami Shores People of Color, will be held on Thur., Feb. 9th at 6 pm. The Library will pay for the entertainment for the event.
  • Mayor’s Gala event will be on March 11, 2017.
  • Miami Shores History Walking Tour will be on Sat., Mar. 25, 2017 at 11 am.
  • Next meeting of the Library Board of Trustees will be held on Wed., March 8, 2017.


Meeting Adjourned at 10:07 am.

Respectfully submitted: Cheryl Gowing, Secretary