Library Board of Trustees Minutes February 11, 2015



Meeting of the Board of Trustees

Wednesday, February 11, 2015

  1. The regular meeting of the Board of Trustees of the Brockway Memorial Library was called to order at 9:15. Present: Michelle Brown (library director) and board members Cheryl Gowing (chair), Michael Clay, Antonie Downs, Henry Harnage, and Jennifer Quinton.

  2. Minutes. The minutes of the January 14 were approved with one correction. Under Old Business item (b) will now read: Payroll action item was not approved.

  3. Financial Report. The January expense report was approved. The Director will be collating a capital items list to be submitted to the Village manager with the annual budget.

  4. Old Business.

    1. Display Case. The board $2,000 for a display case for the April Art Exhibit. The case will have treated glass and will be placed in the reading room.

    2. Target Grant. Target has approved an additional $1,000 for summer programming

    3. MSCA Grant. The Alliance has pledged $4,000 for the children’s building addition.

    4. Meter Project Gifts. The board approved $90 for the purchase of Michael’s gift cards for the winners of the parking meter art competition.

  5. New Business.

    1. Meghan Weston made a presentation to increase the activities for “tots” age 0-3. It included ideas for programs, funding opportunities and marketing suggestions. Some of these ideas have already been incorporated into the library. The Director and staff will be reviewing the rest of the excellent presentation. Cheryl Gowing thanked Meghan for the time and effort she put into the presentation and assured her that the library will be seriously looking at her ideas.

    2. The Board approved the Vision and Mission Statement of the Library’s Young Adult Department.

    3. The Children’s programs have been increasing in number and attendance. As the programs expand the expense is increasing. Some participants are not residents of Miami Shores. The Director requested that the library be allowed to require that all participants be library members starting in June1, 2015. No action was taken. Additional discussion about implementation will continue at the next meeting.

    4. Tutoring Policy. No action. Additional discussion will continue at the next meeting.

    5. “Book Report” – Collection Stats. Not presented.

  6. Announcements

    1. The Director reported that the library is concentrating on improving the marketing of library services to Village residents. A new brochure has been designed. A Facebook page has been loaded and is acquiring “friends”. The Board recommended that photographs of the librarians and their major responsibilities be mounted near the entrance. The Library Director will be speaking to the Rotary and Fifty +/- clubs in March and April.

    2. On Saturday, February 21 there will be an art exhibit and party for all the winners and runner ups of the meter art competition. Pole painting will take place 9-11 am. A pizza, soda and cookies lunch and exhibit of all the drawing submissions will be from 11-1 pm.

There will be a special meeting of the Board on Thursday, February 19 at 6 pm to discuss fund raising progress and library membership requirement for non-Shores residents participating in library children’s programming. The regular board meeting is scheduled for March 11 at 9 am.

The meeting was adjourned at 10:35 am

Submitted by Antonie B. Downs