Library Board of Trustees Minutes April 17, 2013


Meeting of the Board of Trustees

Wednesday, April 17, 2013

The regular meeting of the Board of Trustees of the Brockway Memorial Library was held at the library on Wednesday, April 17, 2013 at 9:00 a.m. Present were Library Director, Elizabeth Esper and board members Cheryl Gowing, Donna Hurtak, Marianne Swan and Jennifer Quinton. Henry Harnage was absent.

1.         Minutes

            The minutes for the March 13, 2013 meeting were accepted as presented.

2.         Financial Report

           Ms. Esper presented the financial report noting no unusual items. The financial

           report was approved.                    

3.        Old Business

            a. April Art Exhibit

               The exhibit of the photographic works of Patrick Farrell is on schedule for the

               opening and artist reception Friday, April 19th. Board members are encouraged

               to attend

            b. E-Books Program

                Ms. Esper reported that arrangements with Baker & Taylor to implement the e-

               book program have been finalized. The system will be in the final testing

               phase in the next 2 to 4 weeks and should be on-line and ready for use by the

               end of May.

         c. Deed of Gift Form

               Cheryl Gowing presented a conformed sample for the board’s consideration.

               Discussion was tabled until the May meeting.

4.       New Business


             a. Budget

               Ms. Esper informed the board that the budget is currently being prepared and

                should be ready for presentation at the May meeting. Very few changes from

                 the present budget are anticipated

           b. Bequests to Brockway Library

                 The board was informed of two bequests that may be forthcoming in the near

                 future. Specifics of the bequests will be provided as they become available. A

                general discussion was held on possible plans for the bequests. The possibility

                 of adding e-magazines from EBSCO Publishing was discussed.

             c. Approval of Artist for October Exhibit

                 Ms. Esper provided the board with samples of the works of local artist,

                 Ernesto Kunde. After examining the works, a motion was made to approve

                 the works for the October 2013 exhibit. The motion was adopted.

             d. Patron Request

                 Ms. Esper provided the board with specifics of a patron’s request to use the

                library facilities for a personal family meeting/event to be held at a time when

                 the library is closed. The board discussed the issue as it pertains to the

                 library’s established Group Meeting Policy. A motion was made to grant or

     deny the request. The motion was adopted to deny the request in compliance with existing policy.

e. Miami Shores Community Alliance

              Marianne Swan attended the March meeting and informed the board of

                 pertinent items. Henry Harnage also attended the meeting and will be the

                library’s representative at future meetings.

            f. Circulation Report

                March 2013                                            

   5,816 items circulated                                

    160 new items processed                          

       316 items withdrawn                                  

        46 items repaired                                        

     5.         Announcements


               Knit/Needle Arts - weekly on Tuesdays at 1:30 p.m.

                 Story Time Fun for Preschoolers - weekly on Tuesdays 11:00-11:45 a.m.

                 Reading with Erma the dog – Saturdays - 10:00 a.m. Pre-registration required

                 Puppet Theater - April 3rd at 4:00 p.m.

               After School Stories - April 10th 3:30 - 4:00 p.m. Age 6 and older

                 Brockway Reading Circle - April 11th at 6:00 p.m.

                Mother/Daughter Book Group - April 11th 3:30 - 4:30 p.m.

                 American Girls Club – April 17th 3:30 - 5:00 p.m.

                 Knitting with Abbey - April 18th 3:30 - 4:00 p.m.

                 Art Exhibit & Reception – April 19th 6:30 – 8:00

                 Brockway Recipe & Travel Club – April 25th at 6:00 p.m.

                  Library Garden Club - Apr. 27th end of season meeting/luncheon

The next meeting will be Wednesday, May 8, 2013.

The meeting adjourned at 10:36 a.m.

Respectfully submitted,

Marianne Swan, Secretary