Library Board of Trustees Minutes, April 13, 2016


Meeting of the Board of Trustees

Wednesday, April 13, 2016



The regular meeting of the Board of Trustees of the Brockway Library was called to order at 9:05 am, Present: Michelle Brown (Library Director) and Board Members Chair, Antonie Downs, Jennifer Quinton, Donna Hurtak, and Cheryl Gowing. Excused: Henry Harnage.



 Guests: Anne Kelly, Children’s Librarian; Jorge Gutierrez, Architect



 Public Comment: None






Architect Jorge Gutierrez presented potential plans for the Children’s Wing expansion.




  1. Minutes: a motion was made by Donna Hurtak to approve the minutes of the March meeting as amended. Seconded by Cheryl Gowing.

  2. Financial Report: Presented and a motion to approve was made by Donna Hurtak and seconded by Cheryl Gowing.   It was noted that the repairs expenditures were higher than projected due to the need to address environmental/climate issues earlier in the year.

  3. Circulation Report was presented.


4. Old Business 



  1. New AC company contracted

  2. Director Brown reported that Library has signed on w/ SEFLIN Municipal eBook Consortium with Overdrive provider.   The Library’s subscription to the Axis 360 eBook service will continue through December 2016.   The Village IT staff is in the process of configuring the Overdrive service. Participation in the SEFLIN Municipal Libraries Consortium will be conducted as a pilot and evaluated after the first year of service.


5. Other Items


  1. The board approved a request by Enid Weisman to allow retired educators free library cards.

  2. A request by the Miami Shores Chamber of Commerce to hold monthly meetings in the meeting room was denied because it is not in compliance with the meeting room policy.

  3. A motion was made by Donna Hurtak to approve the Fall Fair to be held on October 1, 2016. Jennifer Quinton seconded.

  4. A motion was made by Donna Hurtak to make available ear buds for patrons at cost of $1. The motion was seconded by Jennifer Quinton.

  5. Discussion for a 3D model of the expansion, decision postponed.

  6. A final report for the environmental study reported that we are all clear.


The meeting adjourned at 11:00am. The next scheduled meeting is for April 27, 2016 at 9am – this will be a special meeting to review further plans from Architect Jorge Gutierrez


Respectively submitted: Jennifer Quinton, Secretary