Library Board of Trustees Meeting Minutes January 13, 2016


Meeting of the Board of Trustees

Wednesday, January 13, 2016



The regular meeting of the board of Trustees of the Brockway Library was called to order at 9:15am, Present: Michelle Brown (Library Director) and board members Chair, Antonie Downs, Henry Harnage, Jennifer Quinton, Donna Hurtak and Cheryl Gowing. Special guest: Barbara Estep, Village Clerk


Public Comment: None


Special Training Session: Barbara Estep, Village Clerk, presented and reviewed pertinent aspects of meeting requirements, associated rules of public meetings as well as aspects of the Sunshine Law. Material was handed out.


  1. Minutes: a motion was made by Henry Harnage to approve the minutes of the December meeting as amended. Seconded by Cheryl Gowing.

  2. Financial Report: Presented and a motion to approve it was made by Donna Hurtak and seconded by Henry Harnage.

  3. Circulation Report was presented.

    Old Business:

  1. Update on Environmental Study for the Library: The study is ongoing, superficial mold has been removed and a dehumidifier has been used. The area will be tested again in due course.

  2. Review request to fund a new study for a larger Children’s Wing Expansion: Jennifer Quinton made a motion to have Library Director, Michelle Brown request bids from 3 different architects/companies to do complete studies including 3 different parameters: 1. Original idea to expand the footprint by 1,000 SF. 2. Expand by 1,000 SF but also consider reconfiguring the existing children’s area. 3. Expand beyond the 1,000 SF to have the new space be flush with the front of the current building, as well as reconfigure the existing children’s area. Cheryl Gowing seconded the motion and those in favor were: Antonie Downs, Donna Hurtak, Jennifer Quinton and Cheryl Gowing. Opposed: Henry Harnage

    New Business:

  1. Discussion to possibly tour the newly-built Aventura and North Miami Libraries – Michelle Brown will look into possible dates.

  2. Unite Miami Shores is accepting grant applications and a motion was made by Henry Harnage to have Michelle Brown submit a grant request in the amount of $10,000 with the funds to go toward technology platforms and programs. Donna Hurtak seconded the motion and all were in favor.

  3. Cheryl Gowing presented the Community Alliance report.

The meeting adjourned at 11:15am. The next scheduled meeting is for February 10, 2016 at 9am.

Respectively submitted: Jennifer Quinton, Secretary