Library Board of Trustees Meeting Minutes April 8, 2015


Meeting of the Board of Trustees

Wednesday, April 8, 2015


  1.  The regular meeting of the Board of Trustees of the Brockway Memorial Library was called to order at 8:30 am. Present: Michelle Brown (library director) and board members Cheryl Gowing (chair), Michael Clay, Antonie Downs, and Jennifer Quinton.


 2.  Minutes. The minutes of the March 11th meeting were approved as revised. 

3.  Financial Report. Ms. Brown noted the AC replacement, a planned capital expense, was incorrectly recorded under subaccount #46/Repair & Maintenance.   She will request a correction to the financial report.   The financial report was approved, pending the noted correction. 

4.  Circulation Report: 5219 volumes circulated; 268 volumes added; 181 items withdrawn; 9 repairs.   Ms. Brown shared a circulation dashboard report listing the number of active patrons by category [e.g., Shores Resident/Adult; Shores Resident/Child ; Non-Resident/Adult ; Non-Resident/Family, etc.]. This report will be now provided to the Board on an on-going basis. 

5.  Old Business

  1. Parking Meters

The Library received $81.31 in the first collection of coins from the newly decorated library parking meters.   Ms. Brown reports that she is working with Scott Davis of Public Works to address the issue of jammed meters.

    b.  DCS

The note regarding expected library behavior was sent home to parents of Doctors Charter School students who had registered to study at Brockway Library in the past several months.   Parents were asked to sign the code of behavior and return the signed agreements to the library.   DCS Principal Dorn will discipline DCS students who violate the library behavior agreement.



6.  New Business

  1. Review of Internet/Computer Use Policy

The Board reviewed and approved the recommended changes to the Library Internet/Computer Use Policy. The policy changes reflect the growing use of wireless access within the Library and incorporate procedures for gaining access to the Library’s wireless network.

      b.  Capital Projects

Ms. Brown reviewed a list of library capital projects to include in the FY16 Budget request.   These include the following:

  • E-book budget increase. An additional $1100 will be requested, for a total e-book budget of $4100.   The current $3000 purchases approximately 60 e-titles per year.

  • AC replacement.   There are three AC units serving Brockway Library. This request is to complete the replacement of the remaining aging units.

  • Paint exterior. The last exterior painting was in 2002.  

  • Carpet replacement. The current carpet is 20 years old and needs a refresh.  

     c.  Special Presentation

Ms. Anne Kelley was presented with a plaque commemorating her 30 years of service as Children’s Librarian in Brockway Memorial Library.  Her dedication to instilling a love of reading in the children of Miami Shores has borne fruit in the number of former patrons who return to the library with children of their own.

     d.  May meeting

The May Board meeting will be held on Monday, May 11, 2015 at 9 a.m.

  7. Announcements

  1. Fine Arts Exhibit Opening Reception with children’s author Corrie Rice on April 17th at 6:30 p.m. with an author event for children on Saturday, April 18th at 11 a.m.

  2. A two-part writing workshop, “Writing as a Healing Journey”, will be presented on April 28th and 30th from 6:30-7:30 p.m.

  3. Next fundraising meeting will be on April 20th at 6 p.m.

The meeting was adjourned at 10:00 am

Submitted by Cheryl Gowing