Library Board of Trustees Minutes March 13, 2013


Meeting of the Board of Trustees

Wednesday, March 13, 2013

The regular meeting of the Board of Trustees of the Brockway Memorial Library was held at the library on Wednesday, March 13, 2013 at 9:00 a.m. Present were Library Director, Elizabeth Esper and board members Cheryl Gowing, Donna Hurtak, Marianne Swan and Henry Harnage. Jennifer Quinton was absent.

1.         Minutes

            The minutes for the February 13, 2013 meeting were accepted as presented.

2.         Financial Report

           Ms. Esper presented the financial report noting no unusual items. The financial

           report was approved.                    

3.        Old Business  

            a. Renovation Project

               Ms. Esper reported that the kitchen renovation project has been completed. The

               granite countertop has been installed at the front desk and in the sink area

               behind the front desk. The mirror will be framed soon and the area painted.

               Three portable laptop carts have been ordered for patron use as well as a coffee

               table for the main room.

           b. E-Books Program

                Ms. Esper will be attending an online conference this week with representatives

               from Baker & Taylor for complete information on the Axis 360 Digital Media

               Library and the feasibility of incorporating it into Brockway’s catalog. Ms.

               Esper will report her findings to the board at the next meeting.

4.           New Business


             a. Patron Donor Board

                 Ms. Esper reported that a new patron name will be added to the board for

               contributions at the gold level.

          b. Deed of Gift Form

     Cheryl Gowing provided a sample Deed of Gift and Acceptance Agreement

     Form to all board members for review. It is anticipated that after the form is

     reviewed and conformed, the board will consider its use in accepting items for

     the library Archives.

c. Miami Shores Community Alliance

              Marianne Swan attended the March meeting and informed the board of

                 pertinent items. This year’s grant to the library in the amount of $1,000 was

                 received at the March meeting.

            d. Circulation Report

                February 2013                                            

   5,078 items circulated                                

       231 new items processed                          

       145 items withdrawn                                  

        16 items repaired                                       

     5.         Announcements


               Knit/Needle Arts - weekly on Tuesdays at 1:30 p.m.

                 Story Time Fun for Preschoolers - weekly on Tuesdays 11:00-11:45 a.m.

               After School Stories - Mar. 13th 3:30 - 4:00 p.m. Age 6 and older

                 Brockway Reading Circle - Mar. 14th at 6:00 p.m.

                Knitting with Abbey - Mar. 14th 3:30 - 4:00 p.m.

                 Reading with Erma the dog - Mar. 16th 10:00 a.m. Pre-registration required.

                 Free Workshop for Parents - “Raising a Self-Confident Child” with Eva

                 Benmeleh Roditi, PhD. - Mar. 19th 6:30 - 7:30 p.m.

                 American Girls Club - Mar. 20th 3:30 - 5:00 p.m.

                 Brockway Recipe & Travel Club - Mar. 28th at 6:00 p.m.

                  Library Garden Club - Apr. 6th at 9:30 am - Roses for So. Fla.

                 Mother/Daughter Book Group - Apr. 11th 3:30 - 4:30 p.m.

The next meeting will be Wednesday, April 17, 2013.

The meeting adjourned at 9:50 a.m.

Respectfully submitted,

Marianne Swan, Secretary