Library Board of Trustees Minutes Jan 9, 2013


Meeting of the Board of Trustees

Wednesday, January 9, 2013

The regular meeting of the Board of Trustees of the Brockway Memorial Library was held at the library on Wednesday, January 9, 2013 at 9:00 a.m. Present were Adult Services Librarian Michelle Brown and board members Cheryl Gowing, Donna Hurtak, Jennifer Quinton, Marianne Swan and Henry Harnage.

1.         Minutes

            The minutes for the December 12, 2012 meeting were accepted as presented.

2.         Financial Report

         Presentation of the financial report was deferred until the February meeting.                    

3.        Old Business  

            a. January Art Exhibit

             The artist reception for the next art exhibit featuring the photographic works of  

               H. Allen Benowitz will take place on January 18th. Board members are

               encouraged to attend.

           b . Office Renovation

                 The permitting process has been completed for the kitchen area renovation

                 project with work expected to commence shortly.

          c. Time Capsule

              Board member Donna Hurtak will work with Youth Services Librarian Anne

                 Kelly on this project.

4.           New Business


             a. Policy Addendum

                 The board held a general discussion regarding the library’s responsibilities in

                 serving as a venue for art exhibits sponsored by the Fine Arts Commission

                 (FAC). In order to more clearly delineate same, a motion was made to add the

                 following language to the Policy on Sponsored Art Exhibits Section II.

                 Placement: “The artist is responsible for providing artwork that is display

                 ready.” The motion was adopted.

b. Posting of Minutes Online

                In compliance with the adoption of a recent Village Council item,

                   The minutes of each board meeting will be posted online after approval.

                 c. Deed of Gift

                     A sample deed of gift form was briefly discussed for use in the acceptance

                     of future donations of materials to the Library Archives. The form will be

                     distributed to all board members to more fully review. The issue will be

                    tabled until the next meeting.


               d. Miami Shores Community Alliance

                 Marianne Swan attended the January meeting and informed the board of                       pertinent items. Grant applications for this year are due January 18th.

     e. Circulation Report

       The circulation report for December 2012 will be presented at the February


     5.         Announcements


               Knit/Needle Arts - weekly on Tuesdays at 1:30 p.m.

                 Story Time Fun for Preschoolers - weekly on Tuesdays 11:00-11:45 a.m.

               Knitting with Abbey – Jan. 10th at 3:30 p.m.

                 Brockway Reading Circle – Jan. 10th at 6:00 p.m.

               American Girls Club – Jan 16th 3:30 – 5:00 p.m.  

               Chess for kids, teens, and families - Jan. 18th at 3:30 p.m.

                Art Exhibit & Reception – Jan. 18th 6:30 p.m.-8:30 p.m.  

                Scrabble Saturday – Jan 26th 11:30 a.m.

                 Brockway Recipe & Travel Club – Jan 31st 6:00 p.m.


The next meeting will be Wednesday, February 13, 2013

The meeting adjourned at 9:50 a.m.

Respectfully submitted,

Marianne Swan, Secretary