Library Board of Trustees Minutes, January 11, 2017

Board of Trustees: Michelle Brown, Library Director ;Donna Hurtak, Chair ;Henry Harnage, Vice Chair ; Cheryl Gowing, Secretary ; Antonie Downs, Laura Farley


Wednesday, Jan. 11, 2017 at 9am

Brockway Memorial Library Conference Room


The meeting of the Board of Trustees of the Brockway Library was called to order at 9:05 am by Chair Donna Hurtak. Present: Michelle Brown, Library Director; Board members Chair Donna Hurtak, Toni Downs, Laura Farley, Cheryl Gowing, and Henry Harnage.


  • Approval of minutes of the last meeting: Motion to approve the minutes of Dec. 14, 2016 meeting as corrected made by Henry Harnage, seconded by Toni Downs; motion passed.
  • Financial Report: Michelle Brown presented the financial report. She reported that the Library was visited by Peter & Susan Grimm, managers of the George Brockway Estate and Museum in Cortland, NY, George Brockway being the original benefactor of the Library. The Grimms have made a $1500 unrestricted donation to the Library which will be added to the Library Trust, with the Grimms added to the Library Donor Board. They expressed an interest in the Library’s Children’s Wing Expansion and will be kept updated on the project. Motion to approve the financial report made by Toni Downs, seconded by Henry Harnage; motion passed.
  • Circulation Report: Circulation Report was presented. Circulation figures rose over the previous month, but of particular note is the continued increase in the number of registered patrons. Twenty-five new patrons were added in December for a total of 8300 patrons, approximately 6000 of whom are currently active. The weeding of the adult non-fiction collection continues.
  • Old Business
  • Grant Update: Ms. Brown distributed a list of the applicants for the State of Florida Public Library Construction grant program. She noted that the ranked listed did not necessarily indicate funding priority. A committee from the State Legislature will make the selection and at their discretion may choose to award full or partial amounts of the requested funds. Up to five libraries may be awarded the maximum award of $500,000. Ms. Brown spoke to Village Manager Tom Benton to request the Village’s Legislative lobbyist be made aware of the grant application and enlist their assistance in making a case for the Library’s application.
  • Children’s Wing Construction Update: The Village Council has awarded a contract to the firm of Alleguez Architecture Inc. to do the design criteria package. A purchase order of $49,000 has been created to pay for this part of the project, utilizing funds from the Library Building Fund. Ms. Brown will speak w/ Mr. Benton to clarify the stages of the construction/renovation project that will require Village Council approval. Tom Benton has reported that the sewer project has additional delays and will not be completed in February, as previously expected. Library Director, Michelle Brown spoke with John Bolton who has approved the naming of the Bolton Family Theater as part of the Children’s Wing Expansion. The Bolton Family will be happy to attend any type of naming event the Library chooses to organize.
  • Miami Shores History Tour: The Miami Shores History Walking Tour, led by Shores resident, John Bachay, has been scheduled for Saturday, March 25, 2017. Mr. Bachay will provide a quick overview of Miami Shores history at the celebration of the 85th anniversary of the founding of the Miami Shores Village on Thursday, Jan. 12th at 6 pm in Brockway Library. Local Historian Seth Bramson will also provide brief remarks and will be available to answer any questions from the audience.
  • Community Alliance Grant: The Library has not yet receive the official notice or check for the award of a grant from the Miami Shores Community Alliance, however distribution of funds is expected shortly once all grant awardees have turned in their tax ID credentials.
  • Fine Arts Music Lecture Series: Susan Ackley, Chair of the Fine Arts Commission, has requested a rescheduling of some of the dates for the folk music lecture series to be conducted by Michel Stock based on concerns with the timing of The Egret distribution and notification to residents of the series. The Library will request the series dates be modified to March 9th and 23rd and April 6th and 20th. The lectures will be presented from 6:30-7:30 pm.
  • Fine Arts Exhibits: The April exhibit reception will likely be held on April 21st. The artist has not yet been proposed/selected.
  • Youth Services Librarian: An unsuccessful offer was made to a candidate in December. A new offer will be made shortly to a candidate with a M.S. in Education and strong experience. Strategies for making the position more attractive to candidates were discussed
  • Film Series: The Film series continues with two sessions scheduled in January and final session for Feb. 2, 2017.
  • Other Items
  • Axis 360 Ebook Platform: Baker & Taylor, the vendor for the Axis 360 Ebook Platform, has been sent notice that the Library will not renew their subscription for this service.
  • Library capital projects: The Library has received Village funding to enable wireless printing from laptops within the Library and to update the lighting and signage in the main reading room.
  • Edible Books Festival: Cheryl Gowing proposed hosting an Edible Books Festival on April 1, 2017, in conjunction with similar festival held worldwide on that date. The Library will explore possible partnerships with local institutions, such as Barry University Libraries and/or Johnson & Wales University. Ms. Gowing with work with Ms. Brown and Frances Walsh, Adult Services Librarian to plan the event.
  • Library Calendar: Henry Harnage suggested putting the Library Board of Trustees meeting on the Library’s pubic monthly calendar of events. Ms. Brown will adjust the library calendar accordingly.
  • Community Alliance: Laura Farley reported that focus of the January meeting were updates on the sewer project and the recent crime events.
  • Announcements:
  • The 85th anniversary celebration of the founding of Miami Shores Village Jan. 12, 2017 will be held at 6 pm in the Library
  • The Fine Arts Gallery Night with exhibitions in both the Library and Village Hall Lobby, as well as a new outdoor mural will be on Friday, Jan. 20, 2017 at 6:30 pm.
  • The kick-off of Black History Month events, sponsored by the Miami Shores People of Color, will be held on Thursday, Feb. 9th at 6 pm. The reception will include beat poet, Butterfly, and jazz musician Leo Casino.
  • Unity Day will be March 4, 2017.
  • Mayor’s Gala event will be on March 11, 2017.
  • Miami Shores History Walking Tour will be on Sat., Mar. 25, 2017 at 11 am.


Meeting Adjourned at 10:00 am.

Respectfully submitted: Cheryl Gowing, Secretary