March 13, 2018

Minutes of the Fine Arts Commission held on March 13, 2018.

Members present:                Susan Ackley                       David Baker

Madeleine Haddocks          Miryam Rojas

Michael Stock

Members absent:                 Lorena Bracho-Mijares        Victor Bruce

Also present:                         Angela Dorney, Recreation Director

Leslie Rackl, Executive Assistant

The meeting was called to order at 6:10 p.m.

Mr. Stock made a motion to approve the minutes of the February 13, 2018 meeting. Motion seconded by Ms. Haddocks and unanimously approved.

Commission members would like to have both face painting and balloon twisting at the spring concert. Ms. Dorney related since the band needs an extra hour for set up/sound, the overtime for the public works staff will need to be charged to the Commission.

In regards to the recent Fireside concert, it was noted that more than two food vendors are needed, but overall it was a great concert.   $100 was received from the two vendors, which will go into the donation account.   It was noted that there will be a barbecue vendor as well as pretzels, Italian ices and lemonade at the spring concert. Georgee Kluck has also sponsored the face painting for $150.

Discussion turned to reviewing Unity Day. It was estimated that 100 children stopped by the Commission's booth; murals were placed on the ground and kids painted them.

Discussion tuned to the upcoming private artist reception for Village council. Recent lobby artist Andrea Nhuch will be recognized as well as new artist Ernesto Kunde. Ms. Rojas suggested having thank you plaques made for event sponsors Bob Bourne, Chip Shepard and Abbie Salt for $25 each. Mr. Stock made a motion approve $75 from the donation account for thank you plaques to be presented at the Council reception. Motion seconded by Ms. Haddocks and unanimously approved.

Discussion turned to the short play series on April 20. Ms. Haddocks made a motion to approve spending up to $50 for graphics per event without Commission's approval. Motion seconded by Mr. Stock and unanimously approved. Ms. Rojas will be securing tables/lighting to create ambiance for 60 people. Ms. Ackley suggested invitations for the short play series.   Mr. Stock volunteered to provide the ambient sound for the event. Mr. Stock made a motion to spend up to $100 to print 300

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invitations/brochure. Motion seconded by Ms. Rojas and unanimously approved.   Ms. Haddocks suggested serving popcorn to simplify the issue of food. Food will be decided at the April meeting. It was suggested keeping the lights turned off during intermission with music playing.

Discussion turned to marketing for Commission events, with a suggestion to have a photographer at all events. A suggestion was made for Ms. Rojas' daughter to photograph the events and pay her $25-$35 per event, with the pictures uploaded to the Fine Arts Events Facebook page for storage. Mr. Stock made a motion to approve spending $25 for a photographer for the spring concert. Motion seconded by Mr. Baker and unanimously approved.

Ms. Ackley would like to have invitations/brochures for all Commission events and spend $100 to print 300 of them.   Mr. Stock made a motion that the Commission print invitations for all future events. Motion seconded by Ms. Haddocks and unanimously approved.

Discussion turned to the size of future Egret ads and if the Commission would like to increase the size to a full page ad. It was related the cost of a 9-unit ad would cost an additional $54. Ms. Ackley suggested having uniformity in the size of all Egret ads to increase visibility.

The meeting adjourned at 7:55 p.m.