Fine Arts Commission Meeting Minutes - July 16, 2013


JULY 16, 2013

Members present:       Susan Ackley                           Abbie Salt                                                                                Michael Stock                          David Traupman

Members absent:        Rosemarie Banich                   Maria Echevarri Taddeo

                                    Miryam Rojas


Also present:               Jerry Estep, Recreation Director

                                    Leslie Rackl, Executive Assistant


The meeting was called to order at 6:15 p.m.

Mr. Stock made a motion to approve the minutes of the May 14, 2013, meeting.  Motion seconded by Ms. Salt and unanimously approved.


Mr. Estep reported that the Commission has $766 remaining in the Village budget and $1857 in donations. At the FY 2014 budget workshop the Commission requested $6000 for the FY ‘14 budget, with the final vote to come following the Council’s budget meetings in September. Ms. Ackley noted that the Miami Shores Community Alliance approved $300 to fund future Commission receptions.

It was noted that Dance Now originally asked for a $2500 performance fee, but this has been negotiated down to $1500. The fee to use Miami Theatre Center for 1.5 days is $2000. The Commission is planning on applying for a grant to fund this event. The application process has begun and by December the Commission should know if they received a grant. But if a grant is received, the money would not be received until after the Dance Now performance. Plan B would be to have the performance at the Community Center and Plan C would be to have the performance at Barry.

A tentative date of January 24 & 25 has been set for a library exhibit reception and Dance Now performance. An art in public places artist is needed for both outside Village Hall and the lobby inside. A suggestion was made for Tom Weinkle for Village Hall’s inside lobby exhibit. Mr. Traupman inquired if it was too late to put out a call to artists. Mr. Traupman and Ms. Salt will form a subcommittee to visit the Bakehouse to see possible artists and also to send out a call to artists with a submission deadline of September 1.

Discussion turned to the Chamber’s October 26 Green Day street fair from 3pm-8pm. The Bakehouse will have a recycled art exhibit area in the Sand Box. Ms. Ackley related that there are three tropical botanic artists who would like to exhibit/sell their work. Their paintings are all watercolors. Even though there are three artists, they will need only one tent. The Commission agreed to the botanic artists for the event. The Commission will allow Julio Bagae, a music promoter in the Shores, to select the entertainment for Green Day.

The Commission expressed their interest in being part of the Memorial Day program next year. Ms. Salt made a motion to approve $35 for a book for the Memorial Day program. Motion seconded by Mr. Stock and unanimously approved.


Discussion turned to the 9/11 explanation plaque. Mr. Estep said that there is not enough money remaining in the 9/11 funds to cover the cost of this plaque. The plaque will cost about $500. Ms. Salt made a motion to approve $500 from the donation account to pay for the 9/11 plaque. Motion seconded by Mr. Traupman and unanimously approved.

It was noted that $750 of the remaining Commission’s budget be allocated for a deposit for the Dance Now performance.

The meeting adjourned at 6:50 pm.