Fine Arts Commission Minutes Jan 8, 2013

Minutes of the Fine Arts Commission held on January 8, 2013.


Members present:       Susan Ackley                          Rosemarie Banich

Miryam Rojas                                     Abbie Salt

Michael Stock                         David Traupman


Members absent:        Maria Echevarri Taddeo


Also present:               Jerry Estep, Recreation Director

                                    Leslie Rackl, Executive Assistant

                                    Cheryl Gowing, Brockway Library Board


The meeting was called to order at 6:10 p.m.


Mr. Traupman made a motion to approve the minutes of the December 11, 2012, meeting.  Motion seconded by Mr. Stock and unanimously approved.


Mr. Estep reported that the Commission has $1812 in their donation budget; $2639 in the main FY ’13 budget, $2801 in the art in public places budget and $2651 in the spring concert budget.


Discussion began concerning April library artist, photo journalist Patrick Farrell. Mr. Farrell, who is not a commercial artist, needs to print and frame his photos to be displayed. Ms. Ackley suggested that the Commission and the Library Board donate $100 each so that Mr. Farrell will be able to exhibit his work at the library. Ms. Salt made a motion to approve the full $200 for Mr. Farrell to print and frame photos for the exhibit. Mr. Stock inquired if the Commission could be reimbursed if Mr. Farrell sells any of his exhibited photos. It was noted that the Library feels there needs to be a written procedure for exhibits/artists to follow. Mr. Stock voted against the motion. Motion seconded by Ms. Banich and approved. Ms. Gowing, President of the Library Board, feels it is an inappropriate expenditure of Village funds for Mr. Farrell to receive money, adding this has not been done previously for any other library exhibit. Ms. Gowing suggested that the Commission have a written policy outlining what is expected of the artist as well as expectations of the Commission regarding the display of the work and length of the time of the exhibit. Ms. Salt volunteered to draft a policy. It was decided to revisit this issue at the February meeting after a policy is drafted.


Discussion turned to the Wizard of Oz sing-a-long. It was noted that 133 tickets were sold which generated $665. There is a $350 screening fee for the movie, which leaves a total profit of $315 to the Commission from ticket sales. There is also a fee of $180 for use of the theatre. It was noted there was a great turnout for the event even though classes had not yet resumed from the holidays. It was noted there appeared to be more nonresidents in attendance than residents. Some in attendance commented that the donation amount of $5 was too high.


Discussion turned to the Photo Op contest. There will be an article in the February Egret as well as Facebook and email blasts to encourage submissions.


Discussion turned to the grant application to the Miami Shores Community Alliance for the Commission’s spring concert. Mr. Traupman noted that last year the Commission requested a total of $5500, $4500 for concerts and $1000 for receptions. This year the Commission is requesting a total of $5300, $5000 for concerts and $300 for receptions. Mr. Traupman suggested asking the Alliance for additional money to fund an artist lecture series. Ms. Salt made a motion to approve a $5300 grant request from the Miami Shores Community Alliance. Motion seconded by Ms. Banich and unanimously approved.


The logistics for the February opera night was discussed.


Discussion turned to the April spring concert. Commission members listened to a CD of Groovedogz, a 4 person band. Ms. Rojas made a motion to select Groovedogz, plus a sound person, to perform the April 7th spring concert for $1000. Motion seconded by Ms. Salt and unanimously approved.


Discussion turned to Art in Public Places. There has been a proposal for a replacement for the Duke sculpture from a Bakehouse artist. Mr. Estep expressed concern that the piece may be used as a see saw; could be seen as an attractive nuisance. It was suggested to find out the strength of the sculpture, if it could withstand children jumping on top of it.


It was noted that an artist will need to be recruited for the 2014 Village Hall lobby exhibit. Mr. Traupman suggested having a call to artists for a loaned art piece for a one year period. Mr. Traupman volunteered to draft a call to artists’ letter and bring it to the February meeting.


The meeting adjourned at 7:40 p.m.