Fine Arts Commission Minutes Aug 14, 2012

Minutes of the Fine Arts Commission held on August 14, 2012.


Members present:       Susan Ackley                          Maria Echevarri Taddeo

Miryam Rojas                                     Abbie Salt                                Michael Stock                         David Traupman


Also present:               Jerry Estep, Recreation Director


The meeting was called to order at 6:15 p.m.


Mr. Stock made a motion to approve the minutes of the June 12, 2012, meeting.  Motion seconded by Ms. Rojas and unanimously approved.


Mr. Estep gave a financial report at this time. It was noted there is $2201 in the donation account; $935 in the FY2012 budget and $2488 in the spring concert budget. Ms. Ackley noted that $795 was approved from the FY2012 budget for a full page ad in the Egret and for the October artist brochure. Ms. Ackley noted that the Commission is sponsoring the Mayor’s Community Alliance breakfast in September, with $40 previously approved to spend. Ms. Ackley reminded that Commission that the 9/11 Memorial dedication is scheduled for September 11 @ 9 am.


Discussion turned to the October 5 library exhibit. Ms. Taddeo and Ms. Salt have offered to be in charge of refreshments for the reception, with a $50 budget. Members suggested possibly having a classical guitarist to play background music. Ms. Taddeo will see if New World has any interested students to perform.


Discussion turned to the October 13 Street Fair. Ms. Taddeo has confirmation from all three bands set to perform. Rocket Pioneers will perform from 4 pm – 5 pm; Memphis Kelly and the Bermuda High Band from 5 pm – 6 pm and Almost Blue from 6 pm – 8 pm. Mr. Estep said that the first two bands will have about 45 actual playing time after setup. Mr. Traupman offered to provide a music mix to play between during the change over time for the bands. Entertainment will be on the street end of 97 Street and the Fine Arts artists will be on 98 Street. Fine Arts will have a gallery exhibit in Lance Harke’s law office lobby. The Commission has put the word out for interested artists on their Facebook page, the Egret, the Chamber’s Facebook and the Village People. Tents will be provided to artists, but the artists are responsible for their own setup. Ms. Salt will be in charge of the Fine Arts sale for the event.


Discussion turned to the Photo Op contest. Mr. Traupman added on to the previous year’s description for the event. Deadline for submission will be February 15, 2013. It was suggested to post info about the photo contest on Facebook. The full page ad in the October Egret will advertise the October 13 Street Fair and the library art exhibit.


Discussion turned to the January movie event at The Miami Theatre Center. It was noted that the marketing director the Commission worked with has since left the theatre, but co-presenting and donating the space for the movie is still good. Dates in January were suggested, but Mr. Traupman suggested having the movie night coincide with the Chamber’s shopping night (first Friday of each month) which is January 4 at either 7 pm or 7:30 pm. The rental at the theatre is a 4-hour block of time with fixed costs of $255. Concessions are handled by the company that runs the film. Options for the Commission are ticket sales by donations or charging a fee for the movie. The last option would require the Commission to pay a screening fee. Suggestions include having numbered raffle tickets with a donation fee or a suggested donation sign with an amount noted. Mr. Stock made a motion to secure January 4 as the event date at the Miami Theatre Center for the Commission’s movie night with a cost of $255. Motion seconded by Mr. Traupman and unanimously approved.


Discussion turned to lapel pins to wear at Commission events. Soft enamel dyestruct pins cost $2.25/each with a minimum order of 100. Ms. Rojas said her preference is for the Commission to wear t-shirts at events. Mr. Traupman agreed that shirts would be more effective and provide better visibility but that laser printed name tags be used for gallery events. Ms. Rojas offered to look into t shirts and Mr. Traupman will set up a template for the name tags.


Discussion turned to the November 10 Mayor’s Ball. Ms. Salt and Ms. Ackley will look into donateing the art work the Commission has to the silent auction. Ms. Ackley noted that the program will have full color advertising available this year. The cost is $450 to sponsor a ¼ page ad, with a Sept. 30 deadline.


Ms. Ackley related that John Clement originally agreed to provide a replacement sculpture for ‘Duke’, but Mr. Clement has been receiving loan fees for his sculptures. The average cost is $6500, which includes the yearly loan fee and transportation of the sculpture. Ms. Ackley will inquire what the yearly fee is after this initial fee.


Mr. Traupman requested that Gwen Margolis be put on the Commission’s VIP list to events, as she is a proponent of the arts. Mr. Traupman also suggested photo journalist Patrick Farrell for a future library exhibit. The Commission decided to forward Mr. Farrell’s work on to the library board for possible acceptance.


Meeting adjourned.