August 9, 2016

Minutes of the Fine Arts Commission held on August 9, 2016.

Members Present:       Susan Ackley                          Victor Bruce

Valentina Gutchess                 Madeliene Haddocks

Neil Kodsi                              Miryam Rojas

Michael Stock

Also Present:               Angela Dorney, Recreation Director

Leslie Rackl, Executive Assistant 

The meeting was called to order at 6:00 pm.

New Commission member Madeliene Haddocks was welcomed and self-introductions were made.

It was noted there is a Village ordinance for new term limits for Village board members.

At this time Ms. Gutchess presented new artist suggestions; namely, Mary Larsen and Elaine R. Defibaugh (watercolors and acrylic transparent pieces).  Both artists would like to see the library and the hanging system before deciding which of their pieces will be presented.  Mary Larsen's pieces are more intricate than any previous exhibit. The tentative date for the Gallery Night exhibit is January 22.  An artist for Village Hall is still needed.  Mr. Stock made a motion to recommend Mary Larsen for the January 22nd Gallery Night artist exhibit at the library.  Motion seconded by Ms. Gutchess and unanimously approved. 

Mr. Kodsi made a motion to approve the minutes of the June 14, 2016, meeting. Motion seconded by Ms. Rojas and unanimously approved. 

At this time there were nominations for vice chair of the Commission. Ms. Haddocks made a motion to elect Mr. Stock as the vice chair. Motion seconded by Ms. Gutchess and unanimously approved. 

Discussion turned to a memorial for Jerry Estep. It is uncertain if funds from the Commission's budget can be allocated for a memorial.  Ms . Rojas suggested naming one of the Commisson's concerts after Mr. Estep. Another suggestion was made to have a scholarship fund created in Mr. Estep's name.  Mr. Stock made a motion to support the existing fundraising memorial through future concert promotions in FY 2017. Motion seconded by Mr. Kodsi and unanimously approved. 

At this time copies of the artist invitations were distributed to members for comments/corrections. 

F.A.C. mtg., 8/8/16, pg. 2 of 2


Ms. Rojas made a motion for Ms. Gutchess to join the marketing subcommittee which will work on Stuart Sheldon's artist invite.  Motion seconded by Mr. Stock and unanimously approved. 

Mr. Kodsi made a motion for the costs for Stuart Sheldon's invite to come out of the Commission's donation account if the costs exceed the Commission's FY budget. Motion seconded by Ms. Rojas and unanimously approved.  

Discussion turned to the art in public places project. Mr. Kodsi talked to the Village attorney who expressed concern that the project's liability fall under Doctors Charter School rather than the Village.  The artist wants liability coverage by the Village for both the artist as well as the DCS students while the project is 'under construction'.  Under the existing contract as written liability is placed on the Village.  Ms. Dorney suggested acquiring a separate insurance rider during the creation of the project. The artist would like to begin purchasing supplies for the project in September and begin the work in October. 

Discussion turned to the Miami Shores Community Alliance's Margaritavillage event. Ms. Ackley is asking the Commission for a donation for the event. Schools can apply for grant requests for money raised at this event.   Mr. Kodsi made a motion to donate $250 toward the Margaritavillage event that will be used for a grant for an art related program. Motion seconded by Mr. Stock and unanimously approved. 

Discussion turned to new business.  Mr. Bruce would like the Commission to be involved in some way with the design for the 'new' NE 2nd Avenue.  Ms. Haddocks suggested something be done with the retaining wall around the fountain at Memorial Park. 

The meeting adjourned at 7:35 pm.