VILLAGE COUNCIL MEETING MINUTES - SEPTEMBER 4, 2013

MIAMI SHORES VILLAGE

BUDGET HEARING – FISCAL YEAR 2013-14

The Miami Shores Village Council held the first of two Public Hearings on the proposed Fiscal Year 2013-2014 Operating Budget on Wednesday, September 4, 2013. The Meeting was held in the Council Chambers of Village Hall and was called to order at 7:00 PM with the following members present:

PRESENT:                   Herta Holly

Jesse Walters

Hunt Davis                  

                                    Yvonne Ledesma

                                    Jim McCoy

                                                                                               

ALSO PRESENT:         Tom Benton, Village Manager

                                    Barbara Estep, Village Clerk

                                    Richard Sarafan, Village Attorney

                                    Holly Hugdahl, Finance Director

  1. PRESENTATION AND DISCUSSION OF THE PROPOSED BUDGET AND PROPOSED MILLAGE RATE (8.0000 AND 0.6949) FOR OPERATING AND DEBT SERVICE RESPECTIVELY.

Mr. Benton stated the purpose of the Hearing, indicating that he and the Council had reviewed the proposed budget with the various Department Heads during the budget workshop held in July. Mr. Benton advised that the Administration had presented a balanced budget with a proposed tax rate of 8.0000 mils and with the addition of $32,000 to fund the printing of the Village Newsletter in the coming year, a proposed General Fund Budget of $13,308,267 and a total budget of all funds of $23,371,598.   Mr. Benton stated that the proposed millage of 8.000 represents an increase of 3.58% over the roll-back rate.   Mr. Benton indicated that there were no proposed cuts in services within the presented budget. In addition, Mr. Benton spoke to the Council regarding the General Employee Pension Fund’s budgeted contribution and the possibility of being required to make an additional contribution into the Fund.

  1. A RESOLUTION OF THE MIAMI SHORES VILLAGE COUNCIL, MIAMI SHORES VILLAGE, FLORIDA, ESTABLISHING TENTATIVE AD VALOREM TAX LEVIES FOR THE GENERAL FUND AND OTHER FUNDS OF THE VILLAGE FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2013; PROVIDING FOR AN EFFECTIVE DATE.

Ms. Estep read the resolution into the record. Mayor Holly opened the floor for the Public Hearing but seeing no one come forward, closed the Public Hearing on the Resolution establishing tentative tax levies. Councilman Davis then moved approval of the resolution as presented. Vice Mayor Walters seconded the motion and the vote was unanimous in favor of the motion.

  1. A RESOLUTION OF THE MIAMI SHORES VILLAGE COUNCIL, MIAMI SHORES VILLAGE, FLORIDA, TENTATIVELY ADOPTING THE FISCAL YEAR 2013-2014 BUDGETS, SETTING THE TIME, DATE AND PLACE OF THE SECOND OF TWO PUBLIC HEARINGS TO DISCUSS THE AD VALOREM TAX LEVIES AND CORRESPONDING BUDGETS; AND PROVIDING FOR AN EFFECTIVE DATE.

Ms. Estep read the resolution for the record. Mayor Holly opened the floor for the Public Hearing. No one present wished to speak and Mayor Holly subsequently closed the Public Hearing. Mr. Benton responded to Council Members questions regarding the General Employee pension contribution. Councilman Davis moved approval of the Resolution tentatively adopting the Fiscal Year 2013-2014 budgets. Councilman McCoy seconded the motion and the vote was unanimous in favor of the motion.  

  1. ADJOURNMENT

The September 4, 2013 Budget Hearing was adjourned at 7:15 PM.

                                                                                                _________________________

                                                                                                Herta Holly, Mayor

MIAMI SHORES VILLAGE

REGULAR COUNCIL MEETING

WEDNESDAY, SEPTEMBER 4, 2013

The Miami Shores Village Council held their regularly scheduled Council Meeting on Wednesday, September 4, 2013, in the Council Chambers of Village Hall. The meeting was called to order at 7:18 PM with the following individuals present:

PRESENT:                        Herta Holly

                                           Jesse Walters

                                           Hunt Davis

                                           Ivonne Ledesma

                                           Jim McCoy

ALSO PRESENT:             Tom Benton, Village Manager

                                           Barbara Estep, Village Clerk

                                           Richard Sarafan, Village Attorney

CONSIDERATIONS

 

1)           VILLAGE CLERK                                                                                  Barbara A. Estep

  1. APPROVAL OF THE JULY 16, 2013 COUNCIL MEETING MINUTES.

Councilman Davis pointed out a sentence with duplicate language which needed correction. Subsequently, Vice Mayor Walters moved approval of the Minutes as corrected. Councilman McCoy seconded the motion and the vote was unanimous in favor of the motion.

2)           PUBLIC WORKS DEPARTMENT                                                        Scott Davis

  1. AWARD OF BID FOR CONSTRUCTION OF PLANNED DRAINAGE PROJECTS TO WILLIAMS PAVING IN THE AMOUNT OF $369,973.

Mr. Davis reviewed the background information surrounding the planned drainage project and responded to questions posed by the Council with respect to the bid price, flooding scenarios and the type and process of the proposed drain installations. Following Mr. Davis’ responses, Councilman Davis moved to award the drainage project bid to Williams Paving in the amount of $369,973. Councilman McCoy seconded the motion and the vote was unanimous in favor of the motion.

3)           POLICE DEPARTMENT                                                                        Chief Lystad

  1. REQUEST APPROVAL OF APPROPRIATION AND EXPENDITURE OF FORFEITURE

       FUNDS IN A TOTAL AMOUNT NOT TO EXCEED $440,000.00 FOR THE FOLLOWING

EQUIPMENT AND/OR SERVICES.

  1. CAD/RMS REPLACEMENT
  2. RF IDEAS CONTACTLESS READERS
  3. MINI-TABLETS
  4. CANINE OBSTACLE COURSE EQUIPMENT
  5. CENTER FOR PUBLIC SAFETY SPATIAL NEEDS ASSESSMENT STUDY
  6. COMMUNITY AWARENESS INFORMATIONAL INFORMATION AND FORUM

Chief Lystad reviewed the equipment and/or services requested for purchase, briefly explaining the purpose of each item. Council Members asked for clarification on a few of the items and Attorney Richard Sarafan asked that the Chief provide information regarding the proposed “Sole Source” purchase for the CAD/RMS Replacement equipment. Mr. Benton reminded the people in attendance and those that may watch the meeting via television that Forfeiture Funds are monies received from various task force and police operations that result in property and/or cash seizures. Councilman McCoy then moved approval of the appropriation and expenditure of Forfeiture Fund monies to purchase the listed equipment and/or services. Councilman Davis seconded the motion and the vote was unanimous in favor of the motion.

 

4)           ANNOUNCEMENTS

Ms. Estep read the announcements into the record.

    

5)             PUBLIC COMMENTS

Tim Duerkop                     Mr. Duerkop wanted to ask about a police department purchase. He was asked to speak to Chief Lystad following the meeting.

6)             COUNCIL COMMENTS

Ivonne Ledesma                Councilwoman Ledesma thanked the Police Department and Mr. Benton for quick response to the Community with respect to the recent police matters. In addition, she announced her Crime Forum meeting to be held on Wednesday, September 11th at the Community Center. Councilwoman Ledesma also spoke of a planned rummage sale to be held on October 26th to benefit Doctors Charter School.

Jesse Walters                     Vice Mayor Walters spoke of tentatively approving the budgets which will include raises for some of the employees.

Hunt Davis                        Councilman Davis welcomed people back from the summer recess and encouraged people to find time to volunteer on one of the Village’s Boards.

Jim McCoy                        No comment.

Herta Holly                        Mayor Holly spoke of being fortunate to live in the community where your government officials are so accessible.

7)             ADJOURNMENT

The September 4, 2013 Council Meeting was adjourned at 7:47 PM.

                                                                                                                   __________________________

                                                                                                                   Herta Holly, Mayor

___________________________

Barbara A. Estep, MMC

Village Clerk