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Village Council Meeting Minutes - November 15, 2016

MIAMI SHORES VILLAGE

REGULAR COUNCIL MEETING

The Miami Shores Village Council held their regularly scheduled Council Meeting on Tuesday, November 15, 2016 in the Council Chambers of Village Hall. The meeting was called to order at 6:36 PM with the following individuals present:

PRESENT:                         Alice Burch                                      ABSENT:            Steven Zelkowitz (sick)

                                           Mac Glinn                                                                      Ivonne Ledesma

                                           Herta Holly                                                                           (out of the Village)

ALSO PRESENT:              Tom Benton, Village Manager

                                           Barbara Estep, Village Clerk

                                           Richard Sarafan, Village Attorney

PRESENTATIONS

 

Recognition of resident Ines Hegedus-Garcia for her work on the Heidi Hewes 25th annual house tour commemorative artwork.

Presentation of Certificates of Appreciation to Christopher Rodriguez and Elizabeth Allen for their work on the “Scaring for Caring” charity fundraising event.

Presentation by Doctors Charter School Executive Director, Dr. Andrews, regarding the initiation of Rachel’s Challenge at the School.

CONSIDERATIONS

 

1)           VILLAGE CLERK                                                                                    Barbara A. Estep

  1. APPROVAL OF THE NOVEMBER 1, 2016 COUNCIL MEETING MINUTES.

Councilwoman Holly moved approval of the November 1, 2016 Council Meeting Minutes. Councilman Glinn seconded the motion and the vote was unanimous in favor of the motion.

  1. PRESENTATION, DISCUSSION AND POSSIBLE ACTION REGARDING THE FINE ARTS COMMISSION PROPOSAL FOR VILLAGE HALL LAWN ART INSTALLATION PROJECT.

Fine Arts Commission member Miryam Rojas presented information regarding the Commission’s proposal for the Art in Public Places piece to be located on the front lawn of the Village Hall. Ms. Rojas reviewed the scope of the project and distributed samples of the artist, Luis Valle, mural work. Fellow Commission member, Victor Bruce also addressed the Council regarding the project and the proposed construction. Ms. Rojas and Mr. Bruce responded to questions relating to the artist, and the materials to be used. Councilman Glinn moved to approve the conceptual design of the Fine Arts Commission’s Art in Public Places piece. Councilwoman Holly seconded the motion and the vote was unanimous in favor of the motion.

  1. AN ORDINANCE OF THE MIAMI SHORES VILLAGE COUNCIL, MIAMI SHORES, FLORIDA, ADOPTING THE 2017 CAPITAL IMPROVEMENTS PROJECT SCHEDULE ANNUAL UPDATE TO THE MIAMI SHORES VILLAGE 2025 COMPREHENSIVE PLAN; AND PROVIDING FOR AN EFFECTIVE DATE.

Ms. Estep read the caption of the ordinance into the record and indicated that the proposed ordinance is a housekeeping issue required by the State with respect to the Village’s recently adopted Capital Improvement Project Schedule as part of the Comprehensive Plan document. Councilwoman Holly moved to adopt the proposed ordinance as presented. Councilman Glinn seconded the motion and the vote was unanimous in favor of the motion.

Item 1D was moved to the end of the agenda.

2)           BROCKWAY MEMORIAL LIBRARY

  1. A RESOLUTION OF THE MIAMI SHORES VILLAGE COUNCIL AUTHORIZING THE ADMINISTRATION TO SUBMIT, ON BEHALF OF THE VILLAGE, AN APPLICATION FOR PUBLIC LIBRARY CONSTRUCTION FUNDS TO THE FLORIDA DEPARTMENT OF STATE, PROVIDING FOR AN EFFECTIVE DATE.

Ms. Estep read the caption of the resolution into the record. Brockway Memorial Library Board Chair, Donna Hurtak, spoke on behalf of the Library Board and explained the reason for once again considering the resolution, indicating that the State had contacted the Library Director and advised her to request additional funding over and above the original grant request. Clarification regarding the Village’s funding was provided to the Council. Councilwoman Holly moved to approve the resolution as presented. Councilman Glinn seconded the motion and the vote was unanimous in favor of the motion.

3)           VILLAGE COUNCIL

  1. DISCUSSION AND POSSIBLE ACTION TO CHANGE THE ORDINANCE TO ALLOW 24-HOUR GASOLINE STATIONS.                                                                    MacAdam Glinn

Councilman Glinn addressed the Council regarding being approached by the owners of the U-Gas station at the corner of Biscayne Boulevard and N.E. 87th Street, seeking a change in the code to allow for the gas station to stay open 24 hours a day. Attorney Bill Riley, acting on behalf of the property owner, indicated that the property owner would like to redesign and redevelop the property but needs the expanded operational hours to justify the substantial improvements proposed. Attorney Riley further enumerated the proposed improvements, including 24 hour security, additional LED lighting, a new welcome sign and the possibility of a police substation location.

Village Attorney, Richard Sarafan, expressed concerns with “putting the cart before the horse” as the discussions outlined development of a parcel where the Code has not been amended, nor an application submitted or a site plan approved by the Planning & Zoning Board. Council Members briefly discussed the issues and following their discussions, Councilman Glinn moved to refer the question of amending the Code to allow for 24 hour operation of the gas station to the Planning & Zoning Board. Councilwoman Holly seconded the motion. The vote was unanimous in favor of the motion.

A brief recess was held at this time and Vice Mayor Zelkowitz telephoned into the meeting in order to participate and fulfill the requirement for the number of Council Members necessary to vote on the resolutions relating to the 2nd and Final Budget Hearing.   The applicable minutes are not a part of these minutes and may be found separately.

 

4)         VILLAGE MANAGER                                                                              Tom Benton

  1. DISCUSSION REGARDING LEGISLATIVE PRIORITIES.

Mr. Benton provided background information regarding the upcoming legislative session and the need to have the Village’s legislative priorities delineated so that proper funding requests can be forwarded to Tallahassee when appropriate. Mr. Benton read information received from Councilwoman Ledesma as she was not in attendance. Her listed priorities are as follows: 1) Sea level rise mitigation; 2) community center; 3) downtown sewers; 4) pedestrian/bike friendly projects; and 5) elderly programs.

Councilman Glinn offered his observations of the legislative process as he participated in Tallahassee during last year’s Session. Councilman Glinn stated his priorities as: 1) Flood mitigation strategy; 2) downtown/economic development; and 3) Charter School capital project funding.

Councilwoman Holly voiced her support of Councilman Glinn’s priorities although she placed educational programs as a higher priority than the downtown revitalization issue. Councilwoman Holly indicated that the State normally looks more favorably on funding requests having State-wide or regional impact and therefore, does not believe that the downtown revitalization effort will garner support from the State Legislature. Councilwoman Holly further spoke of the aging population and the desire for “aging in place” programming.

Mayor Burch also agreed with the priorities voiced by Councilman Glinn and Councilwoman Holly, possibly wanting to switch the priorities but regardless, the Council by consensus advised the Manager to target flood mitigation, economic development and charter school capital funding for possible funding from the Legislature.

1D)       PRESENTATION, DISCUSSION AND POSSIBLE ACTION REGARDING THE

             DOWNTOWN DESIGN CRITERIA STUDY.

Ms. Natasha Alfonso-Ahmed, Director of Urban Design & Planning from the contracted firm of RMA, introduced herself and members of the firm that were in attendance to present the study findings and recommendations. Ms. Maria de Leon-Fleites, Lead Architect, provided the Council with information regarding the background and history of the Village’s downtown architectural styling, indicating that each building’s history was reviewed. Ms. de Leon-Fleites reviewed the methodology used to establish and create a unified image for the downtown district and to develop the architectural design palette. Ms. de Leon-Fleites discussed the presentation materials, explaining the various elements of each design style and specifically, the two architectural designs which are represented in the design palette for future downtown building development. Those styles are described as Streamline and MiMo. Ms. de Leon-Fleites outlined the recommended design characteristics which would be required when substantial building renovations are contemplated or new building construction takes place within the district.  

Max Wemyss, Junior Planner reviewed the results of the parking analysis, including the current number of available parking spaces (1,068), lot locations, parking requirements associated with various commercial property uses, and where deficiencies are noted throughout the district. Mr. Wemyss outlined the Firm’s recommendations which included amending the number of required spaces for specific zoning uses.

A discussion ensued regarding the Firm’s notations that there is an inadequate mix of uses for a successful downtown and the fact that available parking is an issue for the Village. Mr. Wemyss advised the Council that streetscaping would further reduce the number of available parking spaces and spoke of instituting a residential parking permit program and on-street metered parking throughout downtown.

As the third part of the presentation, Ms. de Leon-Fleites reviewed the proposed landscaping/streetscaping plans for N.E. 2nd Avenue and the side streets which included constructing medians, changing lane widths, and building planting areas, as well as converting side street “pull-in” parking to parallel parking. Ms. de Leon-Fleites pointed out that changing to parallel parking on the side streets and instituting the other proposed changes in the parking configurations would result in the loss of 477 parking spaces. Ms. de Leon-Fleites stressed the need to conduct a comprehensive parking master plan prior to implementing any changes to the existing parking currently within the downtown area.

David Dacquisto, the Village’s Planning Director, spoke in general of the elements in the proposed plan and the need for code amendments required to implement the design palette.

Council Members spoke of the architectural design palette, parking concerns and the streetscaping plans, with Councilman Glinn expressing his support of the design palette and other components and Councilwoman Holly sharing her concerns and opposition to first floor use restrictions. Following additional discussions, Councilman Glinn moved to send the proposed architectural design manual guidelines to the Planning & Zoning Board for their review and report back to the Council. Councilwoman Holly seconded the motion.

Mayor Burch opened the floor for public comment.

Ines Hegedus-Garcia         Ms. Hegedus-Garcia expressed her support of the downtown design manual and her belief that MainStreet program would benefit the district and take some burden away from the Village.

Victor Bruce                     Mr. Bruce spoke in support of the presented proposals and how, as an architect, the design palette would be helpful.

Mayor Burch closed public comment and called for a vote on the motion. The vote was unanimous in favor of the motion.

Councilman Glinn then moved to direct staff to look into developing a policy and program to allow for resident only parking for the residential properties located in the one block area to the east and west of the downtown district. Councilwoman Holly seconded the motion and the vote was unanimous in favor of the motion.

Councilman Glinn further asked that the Administration look into erecting signage identifying the public parking areas.

5)           ANNOUNCEMENTS

Ms. Estep read the announcements into the record.

6)           PUBLIC COMMENTS

None offered.

7)           COUNCIL COMMENTS

Council Members wished everyone a Happy and Safe Thanksgiving holiday. Mayor Burch spoke of the Miami Shores Elementary School’s upcoming family event.

8)           ADJOURNMENT

The November 15, 2016 Council Meeting was adjourned at 10:05 PM.

                                                                                                                   ___________________________

________________________                                                                   Alice Burch, Mayor

Barbara A. Estep, MMC

Village Clerk