LimeBike Memorandum of Understanding

Village Council Meeting Minutes - June 21, 2016

MIAMI SHORES VILLAGE

REGULAR COUNCIL MEETING

The Miami Shores Village Council held their regularly scheduled Council Meeting on Tuesday, June 21, 2016 in the Village Hall Council Chambers. The meeting was called to order at 6:30 PM with the following individuals present:

PRESENT:                        Alice Burch

                                           Steven Zelkowitz (arrived at 6:45 pm)

                                           MacAdam Glinn

                                           Herta Holly

                                           Ivonne Ledesma

ALSO PRESENT:             Tom Benton, Village Manager

                                           Elizabeth Keeley, Communications Specialist

                                           Richard Sarafan, Village Attorney

Each Council member expressed condolences for Recreation Director, Jerry Estep before the general business of the meeting began.

PRESENTATIONS

 

Ms. Antonie Downs, Chair of the Brockway Memorial Library Board of Trustees presented the Library’s Annual Report.

Ms. Rachel Cameau provided information as to the financial status of Doctors Charter School indicating the school is on budget for the school year 2015-2016.

 

CONSIDERATIONS

  1. VILLAGE MANAGER                                                                                           Tom Benton
  1. PRESENTATION OF PRPOSED NEW COMMUNITY CENTER DESIGN BY KEN BALLARD

Mr. Ken Ballard of Ballard*King and Associates presented a preliminary site plan and floor plan design for the proposed new community center building. This included the conceptual plans of the building and a cost estimate of the construction as well as the anticipated operating expenses and expected revenues for the building based on the current levels of participation and use. Mr. Ballard discussed the final steps of the design process as the basic scope of work for the project has been completed.

  1. DISCUSSION AND POSSIBLE ACTION REGARDING THE COMMUNITY CENTER PROJECT

Mr. Benton indicated that the next phase for the new community center is the schematic design which is estimated at $60,000. Mr. Benton requested authorization to proceed with the next step if the Council so desires. Mr. Glinn moved to authorize the Village Manager to move forward with a Request for Proposal for the schematic design and bring the rankings back before Council for approval. Mrs. Holly seconded the motion. Vice Mayor Zelkowitz asked if the amount was budgeted. Mr. Benton replied none of the costs are currently budgeted and the money would be coming from the fund balance. The vote was unanimous in favor.

  1. VILLAGE CLERK                                                                                   Barbara A. Estep, MMC
  1. APPROVAL OF THE JUNE 7, 2016 COUNCIL MEETING MINUTES.

Mrs. Holly moved for approval of the June 7, 2016 minutes. Vice Mayor Zelkowitz seconded the motion. Mr. Sarafan requested that on page 4, Item C, the word “possible” be replaced with “proper.” The request was accepted to be included in the motion and the vote was unanimous in favor.

B)          APPOINTMENT TO THE LIBRARY BOARD OF TRUSTEES – 1 Vacancy

Applicants:      Laura Farley   Ibis Romero    Meribeth Shank            Myrtha Wroy

Applicants were given an opportunity to speak. Ms. Wroy was present and spoke on her own behalf. Likewise, Ms. Shank and Ms. Farley were also present and spoke on their own behalf. Ms. Romero was not present and Ms. Ledesma spoke of her qualifications. Paper ballots were voted with the following results:

Burch                Laura Farley

Zelkowitz            Laura Farley

Glinn                   Ibis Romero

Holly                 Laura Farley

Ledesma              Ibis Romero

With a 3-2 vote, Laura Farley was appointed to the Library Board of Trustees.

C)        APPOINTMENT TO THE FINE ARTS COMMISSION – 1 Vacancy

Applicants:          Madeliene Marina Haddocks          Charles Humphries

Applicants were given an opportunity to speak. Ms. Haddocks was present and spoke on her own behalf as was Mr. Humphries. Paper ballots were voted with the following results:

Burch                Madeliene Marina Haddocks

Zelkowitz            Charles Humphries

Glinn                   Madeliene Marina Haddocks

Holly                 Madeliene Marina Haddocks

Ledesma              Madeliene Marina Haddocks

With a 4-1 vote, Madeliene Marina Haddocks was appointed to the Fine Arts Commission.

              D)          APPOINTMENT TO THE DOCTORS CHARTER SCHOOL BOARD – 5 Vacancies

                             Two 1 year terms expiring June 2017          Three 2 year terms expiring June 2018

Applicants:   Julie Brady          Rachel Cameau                 Rasha Cameau       John Challenor

                      Nancy Cigno       Hunt Davis                        Shlomi Dinar       Rebekkah Leonard

                      Bradley Liff         Frank Taddeo                    Myrtha Wroy

The following applicants were present and spoke on their own behalf: Myrtha Wroy, Nancy Cigno, Shlomi Dinar, Rachel Cameau, Frank Taddeo, Bradley Liff, Rebekkah Leonard, Hunt Davis, Julie Brady and John Challenor. Paper ballots were voted with the following results:

Burch       John Challenor     Hunt Davis         Shlomi Dinar   Rebekkah Leonard   Bradley Liff

Zelkowitz Rachel Cameau   Rasha Cameau   John Challenor Nancy Cigno          Shlomi Dinar

Glinn        Julie Brady        John Challenor   Nancy Cigno   Hunt Davis               Shlomi Dinar

Holly        John Challenor   Hunt Davis        Shlomi Dinar   Bradley Liff            Frank Taddeo

Ledesma   Julie Brady        Rachel Cameau   Nancy Cigno   Shlomi Dinar          Myrtha Wroy

The following applicants were appointed in the first round of voting: Shlomi Dinar with 5 votes, John Challenor with 4 votes and both Nancy Cigno and Hunt Davis with 3 votes. Because there were only three (3) 2 year terms, Mr. Davis conceded to one of the 1 year terms and allowed Ms. Cigno the remaining 2 year appointment.

As there was no individual receiving a majority of votes for the remaining one 1 year term, a second ballot was cast with only Julie Brady, Rachel Cameau and Bradley Liff eligible for appointment. The results of the second ballot were as follows:

Burch                   Bradley Liff

Zelkowitz            Rachel Cameau

Glinn                   Julie Brady

Holly                   Bradley Liff

Ledesma              Rachel Cameau

Again, there was no individual receiving a majority of votes for the remaining one 1 year term, a second ballot was cast with only Rachel Cameau and Bradley Liff eligible for appointment. The results of the second ballot were as follows:

Burch                   Bradley Liff

Zelkowitz            Rachel Cameau

Glinn                   Bradley Liff

Holly                   Bradley Liff

Ledesma              Rachel Cameau

The following applicant was appointed to the remaining one 1 year term: Bradley Liff.

E)          AN ORDINANCE OF THE MIAMI SHORES VILLAGE COUNCIL, MIAMI SHORES, FLORIDA, RELATING TO SHORT-TERM VACATION RENTALS, PROVIDING A DEFINITION OF A “VACATION RENTAL”; REQUIRING A LICENSE TO OPERATE
A VACATION RENTAL, PROVIDING STANDARDS FOR ISSUANCE AND REVOCATION OF A “VACATION RENTAL” LICENSE, REQUIRING INSURANCE FOR A “VACATION RENTAL”; PROVIDING STANDARDS OF OPERATIONS, PROVIDING FOR PENALTIES FOR VIOLATIONS OF THIS SECTION, PROVIDING FOR SEVERABILITY, PROVIDING FOR CONFLICTS, AND PROVIDING FOR AN EFFECTIVE DATE.            (1st Reading)

Mrs. Keeley read the caption of the ordinance into the record. Mr. Sarafan gave a brief overview of the ordinance based on the information gathered from the last meeting by Jesus Suarez from the firm Genovese Joblove & Battista, PA. The ordinance presented is balanced and compiled from other similar municipal ordinances as well as the comments from the community and the Council. Mr. Sarafan requested an amendment to the ordinance adding Section 4 Effective date, this ordinance shall become effective upon its adoption after second reading.

Vice Mayor Zelkowitz moved approval of the ordinance as presented. Ms. Ledesma seconded the motion. Mayor Burch requested a red line copy of the ordinance for review before second reading. The item was open for public comment.

Hunt Davis          Spoke of the duration and frequency of the vacation rentals.

Ms. Holly questioned item (f) on page 4 regarding alcohol. Mr. Sarafan indicated it was a licensing issue under State guidelines. Vice Mayor Zelkowitz asked for clarification on the definition of vacation rental and asked that the indemnification include any claim not just any cost or expense of enforcement. Additionally, he asked that fees be paid up front and the insurance limits be increased as time goes by. Mayor Burch noted that items (g) and (h) are overkill. Mr. Glinn requested that periodic/random State regulatory inspection fees be collected with the Village licensing fees. The vote to accept the ordinance on first reading as amended adding Section 4 was unanimous in favor.

3)           PUBLIC WORKS DEPARTMENT                                                                                    Scott Davis

A)   AWARD OF BID FOR INSTALLATION OF BIKE PATH “SHARROWS” AND ROADWAY MARKINGS IN THE AMOUNT OF $66,625 TO OGLESBY CONSTRUCTION.

Mr. Davis explained that the item is being brought before the Council for the second time as the original company awarded the bid defaulted. He had two manufacturers provide a sample sharrow at the Public Works facility. The superior sharrow marking was from manufacturer, Ennis-Flint using an infrared heater for the best installation. Bids were again solicited with this specific product. After receiving the bids, the manufacturer recommended the company that had the 2nd lowest bid was Oglesby Construction. Mr. Davis recommended approving the award to Ogelsby Construction at $66,625 ($875 more than the lowest bidder.) Mr. Glinn moved to enter into negotiations with Oglesby Construction for a best and final offer to come in below the Highway Striping offer of $65,750. If that is not possible, the bid will be awarded to Highway Striping. Vice Mayor Zelkowitz seconded the motion. The item was opened to public comment.

Jerry Lance                 Spoke of the problem with low bidding and manufacturer warranty.

Elizabeth Cowen        Spoke of the awarding of bids.

The vote was called and passed with Mrs. Holly opposed.

B).  APPROVAL OF DOG PARK DRAINAGE AND PARKING LOT DESIGN WORK PROJECT SELECTION COMMITTEE’S RANKINGS.

Mr. Davis reviewed the dog park design work drainage and parking lot project in a pre-bid conference on May 19th, 2016. He reviewed the items that needed to be addressed in the design work specifically for drainage and parking lot work. Mr. Davis provided the selection committee rankings and recommended TY Lin International. Mr. Benton clarified that this process will provide a better cost estimate for the dog park. Mr. Glinn moved to approve the selection committee ranking of Ty Lin International. Ms. Holly seconded the motion. The vote was unanimous in favor.

     

5)   ANNOUNCEMENTS

Mrs. Keeley read the announcements.

6)   PUBLIC COMMENTS (3 Minute Time Limit Per Speaker)

Susan Ackley            Provided a brief tribute to Recreation Director, Jerry Estep

 

7)   COUNCIL COMMENTS

Herta Holly                             Councilwoman Holly commended Staff on their diligence in the bidding procedures. She gave her condolences to Barbara Estep and expressed how much Jerry was part of the Miami Shores Village family. Congratulations to Anne Mennes, a DCS teacher who received the Kiwanian Service Award.

Steven Zelkowitz     Vice Mayor Zelkowitz gave his condolences to Barbara Estep and praised Recreation Director, Jerry Estep for his service to the Village.

MacAdam Glinn       Councilman Glinn gave his condolences to Barbara. Thanked Vice Mayor Zelkowitz and Councilwoman Ledesma for their words at the Orlando victim vigil. He thanked all of the Board applicants.

Ivonne Ledesma       Councilwoman Ledesma spoke about the loss of Jerry Estep and gave her condolences to Barbara. She spoke of the DCS end of year report not being presented by Mr. Garber and the discussion regarding the presentation by the treasurer. Ms. Ledesma thanked all the Board applicants.

Ms. Holly clarified her comments on the presentation of the DCS treasurer’s report.

Alice Burch              Mayor Burch provided information on the Jerry Estep Memorial Fund. She also spoke of the Brockway Library Annual Report.

8)   ADJOURNMENT

The June 21, 2016 Council Meeting was adjourned at 9:02 PM.

                                                                                                                   ________________________

                                                                                                                   Alice Burch, Mayor

__________________________

Barbara A. Estep, MMC

Village Clerk