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Village Council Meeting Minutes - June 17, 2014

MIAMI SHORES VILLAGE

REGULAR COUNCIL MEETING

The Miami Shores Village Council held their regularly scheduled Council Meeting on Tuesday, June 17, 2014 in the Council Chambers of Village Hall. The meeting was called to order at 7:30 PM with the following individuals present:

PRESENT:                        Herta Holly                                                    ABSENT:              Jesse Walters

                                           Hunt Davis                                                                                 Jim McCoy

                                           Ivonne Ledesma

ALSO PRESENT:             Tom Benton, Village Manager

                                           Barbara Estep, Village Clerk

                                           Richard Sarafan, Village Attorney

PRESENTATIONS

 

Florida State House Representative Daphne Campbell presented the Council members with State House Resolutions recognizing the Village’s 82nd anniversary.

In conjunction with the Florida Department of Health in Miami-Dade County, Students Working Against Tobacco (SWAT) presented information relating to their efforts to fight targeting flavored tobacco products to students.

 

Ms. Cheryl Gowing, Chair of the Library Board of Trustees presented the Brockway Memorial Library Annual Report.

             

CONSIDERATIONS

 

1)           VILLAGE CLERK                                                                                  Barbara A. Estep, MMC

  1. APPROVAL OF THE JUNE 3, 2014 COUNCIL MEETING MINUTES.

Councilman Davis suggested an amendment to the minutes to record the Council members voting for and against the motion stated in Item 3A and pointed out a typo. Councilman Davis then moved to approve the minutes as amended. Councilwoman Ledesma seconded the motion and the vote was unanimous in favor of the motion.

  1. APPOINTMENT TO LIBRARY BOARD OF TRUSTEES (One vacancy)

Applicant:   Michael Clay                      Donna Hurtak

Applicant Michael Clay was present and addressed the Council, indicating that he would withdraw his name from consideration in order to allow Ms. Hurtak to once again serve on the Board. Although Ms. Hurtak did not formally address the Council, she indicated that she would withdraw her name to allow Mr. Clay to serve. Following this exchange, Councilman Davis moved to appoint Michael Clay to the Library Board of Trustees. Councilwoman Ledesma seconded the motion and the vote was unanimous in favor of the motion.

            

             C)   APPOINTMENT TO CHARTER SCHOOL BOARD OF DIRECTORS (Three vacancies)

Applicants: Connie Benson                   Anna Blackman                 Sean Brady

                      Susan Dombrowsky          Gregory Haile                    Alison Harke

                      Joan Lutton                                   

Ms. Benson and Ms. Harke were present and spoke on their own behalf. The Council was advised that due to the fact that only three Council Members were present, any and all action of the Council would need to be by a unanimous vote. Council Members voted their ballots with the following results:

Hunt Davis                                       Connie Benson                  Susan Dombrowsky              Joan Lutton

Herta Holly                                      Connie Benson                  Susan Dombrowsky              Joan Lutton

Ivonne Ledesma                               Gregory Haile                    Susan Dombrowsky              Joan Lutton

By virtue of receiving the required votes for appointment, Susan Dombrowsky and Joan Lutton were appointed to the Doctors Charter School Board of Directors. A second ballot was voted to see if another applicant would receive three votes as required. The second ballot was completed with the following results:

Hunt Davis                                       Connie Benson

Herta Holly                                      Connie Benson

Ivonne Ledesma                               Gregory Haile

As the requisite number of votes was not obtained, the third and final available seat on the Doctors Charter School Board will be placed on the July 1, 2014 Council Meeting agenda. All of the original applicants not appointed (Connie Benson, Anna Blackman, Sean Brady, Gregory Haile and Alison Harke) will be considered for appointment at that time.

 

2)           FINANCE DEPARTMENT                                                                     Holly Hugdahl

A)   PRESENTATION AND ACCEPTANCE OF THE 2013 COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2013.

Mr. Andrew Fierman with the auditing firm of Alberni, Caballero & Company provided highlights from the Comprehensive Annual Financial Report (CAFR) for the year ending September 30, 2013, stating that the Village is in compliance with generally accepted accounting principles. Mr. Fierman clarified a number of items questioned by Councilwoman Ledesma and indicated that the Village has a strong unassigned/undesignated balance. Following the report, Councilman Davis moved to accept the 2013 Comprehensive Annual Financial Report. Councilwoman Ledesma seconded the motion and the vote was unanimous in favor of the motion.

3)                           VILLAGE COUNCIL                                                                                             Hunt Davis

  1. DISCUSSION AND POSSIBLE ACTION REGARDING INITIATING STEPS TOWARDS BUILDING A NEW RECREATION CENTER.

Councilman Davis spoke about the history of the Community Center and the fact that the Village needs to start planning for a new facility to meet the needs and program expectations of the residents.   Councilman Davis then moved to direct staff to begin formulating a calendar of critical steps and a timeline as well as rough budget numbers to begin discussing. Mayor Holly seconded the motion and the vote was unanimous in favor of the motion. Both Mayor Holly and Councilwoman Ledesma thanked Councilman Davis for bringing this item before the Council for action.

  

4)           ANNOUNCEMENTS

Ms. Estep read the announcements.

 

5)             PUBLIC COMMENTS

None.

6)             COUNCIL COMMENTS

Hunt Davis                        Councilman Davis spoke of the July 4th celebrations and the Recreation Center programming. He thanked the Board applicants for their willingness to serve and thanked Mr. Benton for conducting his annual Hurricane Preparedness workshop.

Ivonne Ledesma                Councilwoman Ledesma thanked the SWAT students for their presentation and State Representative Daphne Campbell for her work in the Legislature. She congratulated the Finance Department and Village Manager on the results of the annual audit.

Herta Holly                        Mayor Holly complimented the Public Works Department on their recent electronics recycling drive and the other recycling efforts of the past few months. Mayor Holly spoke of the July 4th event. In addition, Mayor Holly talked about the legislative process and working with the elected officials that represent the Village in Tallahassee.

7)             ADJOURNMENT

The June 17, 2014 Council Meeting was adjourned at 8:40 PM.

                                                                                                                   ________________________

                                                                                                                   Herta Holly, Mayor

__________________________

Barbara A. Estep, MMC

Village Clerk