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Village Council Meeting Minutes - January 5, 2016

MIAMI SHORES VILLAGE

REGULAR COUNCIL MEETING

The Miami Shores Village Council held their regularly scheduled Council Meeting on Tuesday, January 5, 2016 in the Council Chambers of Village Hall. The meeting was called to order at 6:30 PM with the following individuals present:

PRESENT:                        Alice Burch                                                    ABSENT:              Ivonne Ledesma

                                           Steven Zelkowitz

                                           MacAdam Glinn (arrived prior to the beginning of Item 3A)

                                           Herta Holly

ALSO PRESENT:             Tom Benton, Village Manager

                                           Barbara Estep, Village Clerk

                                           Richard Sarafan, Village Attorney

PRESENTATION

Miami-Dade Schools’ Associate Superintendent, Iraida Mendez-Cartaya provided the Council with a power point presentation concerning Education Compacts, providing examples of some of the compacts throughout the County and the types of services which can be written into the compact. Ms. Mendez-Cartaya stated that a compact codifies the relationship between the School Board and the municipality and briefly spoke of the steps to take to start the process.

CONSIDERATIONS

             

1)           VILLAGE CLERK                                                                                   Barbara A. Estep

  1. APPROVAL OF THE DECEMBER 1, 2015 COUNCIL MEETING MINUTES.

Councilwoman Holly suggested an amendment to the Minutes relating to the Multimodal Mobility Study discussion. Vice Mayor Zelkowitz moved approval of the minutes as amended. Councilwoman Holly seconded the motion and the vote was unanimous in favor of the motion.

2)           POLICE DEPARTMENT                                                                        Chief Kevin Lystad

  1. REQUEST APPROPRIATION AND EXPENDITURE OF FORFEITURE FUNDS IN AN

AMOUNT NOT TO EXCEED $153,000 FOR THE FOLLOWING EQUIPMENT:

  1. Vehicle Laptop Cradles
  2. Vehicle Laptops
  3. Night Vision/FLIR Equipment
  4. Vehicle Radio/Equipment Outfitting
  5. Patrol Rifle Conversion/Repair

Chief Lystad reviewed the individual equipment requests related to the operations of the Department.

Resident Brad Liff asked about the possibility of funding the Charter School with the monies being requested to purchase the equipment.

Chief Lystad explained the source of Forfeiture Funds and the Federal and State restrictions regarding the fund expenditures. Councilwoman Holly moved to approve the requested expenditure. Vice Mayor Zelkowitz seconded the motion and the vote was unanimous in favor of the motion.

Councilman Glinn arrived at this point in time.

3)           VILLAGE MANAGER                                                                             Tom Benton

  1. REQUEST APPROVAL OF THE TRAFFIC STUDY SELECTION COMMITTEE RANKING.

Mr. Benton advised the Council that the provisions of the Competitive Negotiations Act requires Council approval of the Selection Committee’s rankings prior to negotiating a contract with the top ranked firm.   Mr. Benton indicated that Marlin Engineering was the top ranked firm. Councilwoman Holly moved to accept the Selection Committee’s rankings. Councilman Glinn seconded the motion and the vote was unanimous in favor of the motion.

  1. REQUEST APPROVAL OF THE DOWNTOWN DESIGN CRITERIA SELECTION COMMITTEE RANKING.

Mr. Benton reiterated the requirement of approving the Selection Committee’s ranking. Council Members commented on the quality of the proposals and the top ranked firm, RMA, with Vice Mayor Zelkowitz and Councilman Glinn expressing their familiarity with RMA’s work.

Resident Patrice Gillespie-Smith spoke of the process of developing the criteria and input from the community.

Vice Mayor Zelkowitz moved to approve the Selection Committee’s rankings. Councilwoman Holly seconded the motion and the vote was unanimous in favor of the motion.

  1. AWARD OF BID FOR IT CONSULTANT SERVICES TO ADVANTAGE NETWORKING, INC. IN THE AMOUNT OF $92,532.

Councilwoman Holly moved to award the IT Consultant Services bid to Advantage Networking, Inc. Vice Mayor Zelkowitz seconded the motion and the vote was unanimous in favor of the motion.

  1. AWARD OF BID FOR COMPUTER PURCHASES TO APRISA TECHNOLOGY LLC, IN THE TOTAL AMOUNT OF $54,176 ($35,120 for Desktops and $19,056 for Laptops).

Vice Mayor Zelkowitz moved to award the quoted computer purchases to Aprisa Technology LLC.   Councilman Glinn seconded the motion and the vote was unanimous in favor of the motion.

  1. AWARD OF BID FOR BAYFRONT PARK RAILING REPLACEMENT TO SA CONSULTANTS, LLC IN THE AMOUNT OF $112,000.

Public Works Director, Scott Davis, confirmed that the railing material duplicated the material previously used at the Park. Councilwoman Holly moved to award the railing bid to SA Consultants, LLC. Vice Mayor Zelkowitz seconded the motion and the vote was unanimous in favor of the motion.

4)           VILLAGE COUNCIL                                                                               Mayor Alice Burch

  1. DISCUSSION REGARDING EDUCATION COMPACTS.

Subsequent to the presentation provided by Ms. Mendez-Cartaya, Mayor Burch asked to hear from interested residents in attendance.

Alejandra Johnson-Thomas            Ms. Johnson-Thomas is thrilled with the educational standards at Miami Shores Elementary and wanted to know what the compact would accomplish.

Judy Bachay                                     Ms. Bachay believes that the idea of a compact is a much needed next step.

Brad Liff                                          Mr. Liff thought it a wonderful idea and one step among many. He believes that there are a number of things that can be done without involving the County.

Sue Edmiston                                  Ms. Edmiston supports exploring the possibility of a compact, believing that it is great opportunity which can benefit the community.

Charles Walters                               Mr. Walters is excited to hear about forming a compact and the perception of better communications. He spoke of the number of small children that will be entering the school system in the coming years.

Nadine Davey-Rogers                     Ms. Davey-Rogers is pleased to hear about the range of options. Based on her profession, she suggested asking the question, “What are we solving for?”

Sean Brady                                       Mr. Brady thanked the Mayor for bringing the subject up and believes that there are great grant opportunities that may be available to the School.

Kenasha Paul                                   Ms. Paul, of the Dade County Schools, clarified the purpose of a compact.

Meagan Grimbert                            Ms. Grimbert is looking forward to going ahead with a compact.

Deidra Dunham                               Ms. Dunham suggested that the Council may not really know Miami Shores Elementary School and suggested that slow steps be taken regarding a compact.

Steven Mumby                                 Mr. Mumby suggested that the Council get a better understanding of what the needs are.

Seeing no additional individuals wishing to speak, Mayor Burch closed public comment.

Individual Council Members offered their thoughts and opinions on the concept of an education compact. At the conclusion of the discussion, Mayor Burch asked whether or not the Council is willing to move forward with an education compact. After an initial motion was made and then withdrawn to allow for clarification, Vice Mayor Zelkowitz made a motion to move forward with an education compact by forming a committee comprised of seven residents; one member to be selected by each Council Member and two at-large members who shall be the PTSA President and the Miami Shores Education Alliance President; such committee to include the Village Manager or his designee and a staff member as non-voting members of the committee; to meet on a monthly basis, subject to the availability of Miami-Dade County School representatives, for up to 12 months and report back to the Council with recommendations. The committee meetings will be open to the public, with reasonable notice provided and minutes taken as required by State Statute. Councilwoman Holly seconded the motion and the vote was unanimous in favor of the motion. Ms. Estep suggested that due to the absence of Councilwoman Ledesma, the appointments be made during the February 1st Council Meeting.

5)           ANNOUNCEMENTS

Ms. Estep read the announcements.

6)         PUBLIC COMMENT

None offered.

7)         COUNCIL COMMENTS

Herta Holly                        Councilwoman Holly stated that it has been a wonderful beginning to 2016 and wished everyone a happy and prosperous new year, stating that there are lots of new projects coming up.

MacAdam Glinn                Councilman Glinn echoed Councilwoman Holly’s comments and spoke of the upcoming meeting regarding the new community center project.

Steven Zelkowitz              Vice Mayor Zelkowitz also wished everyone a happy new year and reiterated the importance of the community center project meeting.

Alice Burch                       Mayor Burch thanked the staff for their work on the selection committee meetings and the Recreation, Police and Public Works Departments for their efforts on the special events and throughout the holidays.

8)         ADJOURNMENT

The January 5, 2016 Council Meeting was adjourned at 8:15 PM.

                                                                                                                   _______________________

                                                                                                                   Alice Burch, Mayor

_________________________

Barbara A. Estep, MMC

Village Clerk