Village Council Meeting Minutes - February 16, 2016

MIAMI SHORES VILLAGE

REGULAR COUNCIL MEETING

The Miami Shores Village Council held their regularly scheduled Council Meeting on Tuesday, February 16, 2016 in the Council Chambers of Village Hall. The meeting was called to order at 6:30 PM with the following individuals present:

PRESENT:                        Alice Burch

                                           Steven Zelkowitz (Arrived prior to the discussion regarding Item #2A)

                                           Mac Glinn

                                           Herta Holly

                                           Ivonne Ledesma

ALSO PRESENT:             Tom Benton, Village Manager

                                           Barbara Estep, Village Clerk

                                           Richard Sarafan, Village Attorney

CONSIDERATIONS

             

1)           VILLAGE CLERK                                                                     Barbara A. Estep

  1. APPROVAL OF THE FEBRUARY 2, 2016 COUNCIL MEETING MINUTES.

Councilwoman Holly moved approval of the February 2, 2016 Council Meeting Minutes as presented. Councilman Glinn seconded the motion and the vote was unanimous in favor of the motion.

  1. AN ORDINANCE OF THE MIAMI SHORES VILLAGE COUNCIL AMENDING CHAPTER 18, ARTICLE III GENERAL EMPLOYEES PENSION PLAN, OF THE VILLAGE CODE OF ORDINANCES TO COMPLY WITH INTERNAL REVENUE SERVICE RECOMMENDATIONS, PROVIDING FOR CONFLICTS, PROVIDING FOR SEVERABILITY, AND PROVIDING FOR AN EFFECTIVE DATE. (Second & Final Reading)

Ms. Estep read the caption of the ordinance into the record and advised the Council that the two pension ordinances could be discussed simultaneously but separate votes would be required. Ms. Estep reminded the Council of the purpose of the ordinances and indicated that a representative from Special Counsel was present to answer any questions. Councilwoman Holly moved to approve Item 1B on second/final reading. Councilman Glinn seconded the motion. Mayor Burch opened the floor for the Public Hearing but seeing no one come forward, closed the Hearing and called the question which was unanimous in favor of the motion.

  1. AN ORDINANCE OF THE MIAMI SHORES VILLAGE COUNCIL AMENDING CHAPTER 18, ARTICLE IV POLICE OFFICERS’ RETIREMENT SYSTEM, OF THE VILLAGE CODE OF ORDINANCES TO COMPLY WITH INTERNAL REVENUE SERVICE RECOMMENDATIONS, PROVIDING FOR CONFLICTS, PROVIDING FOR SEVERABILITY, AND PROVIDING FOR AN EFFECTIVE DATE. (Second & Final Reading)

Ms. Estep read the caption of the ordinance into the record. Councilwoman Holly moved to approve the ordinance on second/final reading. Councilman Glinn seconded the motion. No one present wished to comment during the Public Hearing. Mayor Burch called for the vote which was unanimous in favor of the motion.

Vice Mayor Zelkowitz arrived at this point in time.

2)           VILLAGE MANAGER                                                              Tom Benton

  1. DISCUSSION AND POSSIBLE ACTION REGARDING APPROVAL OF FUNDING THE PROPOSED VILLAGE WIDE TRAFFIC STUDY WITH MARLIN ENGINEERING AT A COST OF $87,255 FROM THE FUND BALANCE SURPLUS.

Mr. Benton provided a summary of the scope of services to be conducted as part of the traffic study at a negotiated contract price of $87,255. Marlin Engineering representative, James Spinks, responded to Council questions including that the firm can begin the study right away and that he anticipates the study to take approximately 5 to 6 months. Mr. Spinks outlined the procedures and protocol to conduct the study. Mr. Spinks confirmed that Miami-Dade County threshold guidelines for identifying an “area of concern” are followed. Vice Mayor Zelkowitz moved to approve the contract as recommended by the Village Manager, including funding the study from the Fund Balance. Councilwoman Holly seconded the motion.

Resident Elizabeth Cowen spoke about the importance of community participation.

The vote was unanimous in favor of the motion.

  1. DISCUSSION AND POSSIBLE ACTION REGARDING APPROVAL OF FUNDING THE DOWNTOWN DESIGN CRITERIA PROJECT WITH RMA IN THE AMOUNT OF $59,000.

Mr. Benton offered a summary of the proposal and indicated that as requested by Councilwoman Ledesma, a separate proposal was submitted for a streetscaping/landscaping plan for an additional $16,650.  Ms. Natasha Alfonso-Ahmed from the firm of RMA was present and responded to questions posed by the Council with respect to developing the criteria, public input and a timeline. Ms. Alfonso-Ahmed estimated that the project would take approximately 9-10 months or longer depending on the need to amend the zoning code and allowances for the required public notices and public hearings.

Resident Patrice Gillespie Smith spoke of the issue of business signage and the possibility of incremental improvements by owners. She also urged the Council to hold property owners accountable for improvements.

Ms. Alfonso-Ahmed indicated that the old downtown area (Atlantic Boulevard) of Pompano Beach just off of I-95 represents the firm’s work with Pompano for design criteria.

Vice Mayor Zelkowitz moved to approve the negotiated contract price of $59,000 with the non-budgeted $9,000 being funded from the Fund Balance. Councilwoman Holly seconded the motion and the vote was unanimous in favor of the motion.

Councilwoman Ledesma moved to approve the landscape/streetscape proposal of $16,650 to be funded from the Fund Balance.   Councilman Glinn seconded the motion and the vote was 4 to 1 in favor of the motion with Mayor Burch dissenting.

  1. DISCUSSION AND POSSIBLE ACTION REGARDING A POSSIBLE RESIDENT BUDGET WORKSHOP.

Mr. Benton spoke to the Council regarding last year’s resident budget workshop and suggested that if the Council wishes to conduct a similar workshop this year, it be held earlier in the budget calendar. A date of Tuesday, March 29th was proposed. Council Members expressed their opinions regarding wanting a resident budget workshop and made suggestions regarding its format and set-up. The consensus of the Council was to conduct the workshop on Tuesday, March 29th.

3)           ANNOUNCEMENTS

Ms. Estep read the announcements.

4)           PUBLIC COMMENT

Lou Perez            Mr. Perez spoke of a pending application for the installation of a telecommunications antenna in the church parking lot at NE 2nd Avenue and NE 103rd Street. Mr. Perez is currently circulating a petition against the application.

In response to Mr. Perez’s comments and the concern expressed by numerous residents, Mr. Benton provided an update on the issue, indicating that the application submitted was deemed incomplete and the issue will not be on the February 25, 2016 Planning & Zoning agenda. Mr. Benton has met with the representatives from the antenna company and offered alternatives to the proposed tower. The issue has not been scheduled for a hearing as yet.

5)         COUNCIL COMMENTS

Herta Holly                        Councilwoman Holly spoke of the staff doing a superb job and that lots of things are happening in the Village.

Ivonne Ledesma                Councilwoman Ledesma thanked Mr. Perez for bringing up the antenna issue and getting everyone’s attention.

MacAdam Glinn                Councilman Glinn expressed his excitement in seeing many initiatives moving forward and the need to hire professionals in the areas being studied.

Steven Zelkowitz              Vice Mayor Zelkowitz echoed everyone’s comments and spoke of his concern regarding the cellular antenna tower. He suggested that the Village’s code may need to be updated.

Alice Burch                       Mayor Burch also thanked Mr. Perez and spoke of the traffic study and an upcoming community bike ride. Mayor Burch also spoke of the recent Chamber of Commerce Citizen of the Year event.

6)         ADJOURNMENT

The February 16, 2016 Council Meeting was adjourned at 7:45 PM.

                                          

                                                                                                                   _______________________

                                                                                                                   Alice Burch, Mayor

____________________________

Barbara A. Estep, MMC

Village Clerk