Village Council Meeting Minutes - December 1, 2015

MIAMI SHORES VILLAGE

REGULAR COUNCIL MEETING

The Miami Shores Village Council held their regularly scheduled Council Meeting on Tuesday, December 1, 2015 in the Council Chambers of Village Hall. The meeting was called to order at 6:30 PM with the following individuals present:

PRESENT:                         Alice Burch

                                           Steven Zelkowitz

                                           MacAdam Glinn

                                           Herta Holly

                                           Ivonne Ledesma

ALSO PRESENT:              Tom Benton, Village Manager

                                           Barbara Estep, Village Clerk

                                           Richard Sarafan, Village Attorney

PRESENTATION

 

Mayor Burch presented of Certificates of Appreciation to Saving Sage Animal Rescue Foundation and A Way for A Stray.  Mayor Burch spoke of the organization’s missions and their contributions to the community. Ms. Christina Butler for A Way for A Stray and Ms. Regina Vlasek for Saving Sage were present and provided additional information regarding their rescue efforts.  

 

CONSIDERATIONS

 

1)           BROCKWAY MEMORIAL LIBRARY                                       Antonie Downs, Board Chair

  1. DISCUSSION AND POSSIBLE ACTION REGARDING FUNDING AN ARCHITECTURAL STUDY FOR THE BROCKWAY MEMORIAL LIBRARY’S CHILDREN’S WING ADDITION.

Ms. Tonie Downs, Chair of the Brockway Memorial Library Board of Trustees, addressed the Council and explained the Library’s need to conduct a study to plan for the expanded Library addition which is necessary to accommodate the recent explosive growth in Library programs and membership. Council members questioned using funds from the Village’s Fund Balance versus the donations collected by the Library towards the expansion project. Ms. Downs stated her belief that individual donations were earmarked for construction of the addition, not for a study. Mr. Benton confirmed that the $275,000 in donations collected would almost certainly not cover the cost for the expanded addition and offered his opinion that it was wiser to plan for and build a larger addition which would not be obsolete at the project’s conclusion. Subsequently, Councilwoman Ledesma moved to table the item. The motion died for lack of a second.   Councilwoman Holly then moved to allocate $12,000 out of the Village’s Fund Balance to fund the requested study. Councilman Glinn seconded the motion. Additional discussion ensued between the Council regarding their individual opinions on how to fund the study. Mayor Burch opened the floor for public comment. Resident Steve Mumby suggested that there were no strings attached to his contribution to the Library, as long as the funds were spent wisely. Resident Janet Goodman suggested that the Library Board look to other municipal libraries, i.e. Bay Harbor Islands regarding their new Library.

Mayor Burch called for a vote on Councilwoman Holly’s motion. The motion failed 2 to 3 with Vice Mayor Zelkowitz, Councilman Glinn and Councilwoman Ledesma voting against the motion.

2)           VILLAGE CLERK                                                                                    Barbara A. Estep

  1. APPROVAL OF THE NOVEMBER 3, 2015 AND NOVEMBER 17, 2015 COUNCIL MEETING MINUTES.

Vice Mayor Zelkowitz moved approval of the Minutes as submitted. Councilwoman Ledesma seconded the motion and the vote was unanimous in favor of the motion.

  1. AN ORDINANCE OF THE MIAMI SHORES VILLAGE COUNCIL AMENDING CHAPTER 18, ARTICLE IV POLICE OFFICERS’ RETIREMENT SYSTEM, OF THE VILLAGE CODE OF ORDINANCES TO COMPLY WITH INTERNAL REVENUE SERVICE RECOMMENDATIONS, PROVIDING FOR CONFLICTS, PROVIDING FOR SEVERABILITY, AND PROVIDING FOR AN EFFECTIVE DATE.                                                             (1st Reading)
  1. AN ORDINANCE OF THE MIAMI SHORES VILLAGE COUNCIL AMENDING CHAPTER 18, ARTICLE III GENERAL EMPLOYEES PENSION PLAN, OF THE VILLAGE CODE OF ORDINANCES TO COMPLY WITH INTERNAL REVENUE SERVICE RECOMMENDATIONS, PROVIDING FOR CONFLICTS, PROVIDING FOR SEVERABILITY, AND PROVIDING FOR AN EFFECTIVE DATE.                                                                      (1st Reading)

Ms. Estep read the captions of the ordinances into the record. Mr. Sarafan confirmed that the amendments did not increase any required contribution by the Village. Special Counsel, Sepedeh Tofigh was present and provided information to the Council regarding the proposed amendments and in response to Councilwoman Ledesma, offered a brief history of the IRS review process. Councilwoman Ledesma then spoke of issues relating to the DROP program and if the proposed ordinances specifically address the DROP provisions. Ms. Tofigh indicated that the ordinances did not speak to the DROP provisions as the proposed ordinances only address issues related to the IRS review.

No one present wished to comment on the proposed ordinances.

Councilwoman Holly moved to approve the Ordinance presented as Item 2B. Councilman Glinn seconded the motion and the vote was unanimous in favor of the motion.

Councilwoman Holly then moved to approve the Ordinance presented as Item 2C. Councilwoman Ledesma seconded the motion and the vote was unanimous in favor of the motion.

3)           FINANCE DEPARTMENT                                                                       Holly Hugdahl

  1. A RESOLUTION OF THE MIAMI SHORES VILLAGE COUNCIL CREATING BUDGET AMENDMENT # 3 TO THE FISCAL YEAR 2014-2015 OPERATING BUDGETS, INCREASING REVENUES AND EFFECTUATING FUND TRANSFERS TO REVERSE THE YEAR END BUDGETARY DEFICIT.

Finance Director, Holly Hugdahl, provided the Council with information regarding the proposed resolution and reviewed the information contained on the schedule which listed the applicable departmental transfers. Ms. Hugdahl stated that although there was overspending in some departments, there were savings in other departments and ultimately, the total for the general fund did not change. Vice Mayor Zelkowitz moved approval of the Resolution as presented. Councilwoman Holly seconded the motion. Councilwoman Ledesma questioned some of the expense items specifically in the legal department. No one present wished to speak during public comment and Mayor Burch called for the vote which was unanimous in favor of the motion.

4)           VILLAGE MANAGER                                                                                                                                                                                                

  1. DISCUSSION AND POSSIBLE ACTION REGARDING FUNDING AND IMPLEMENTATION OF THE MULTIMODAL MOBILITY STUDY PROGRAM.

Mr. Benton offered a brief review of the information contained in his memorandum and indicated that based on the results of the study, the Administration was suggesting that $100,000 be allocated to begin pavement “sharrow” markings on a number of streets that will allow for bicycle traffic to traverse the Village. Councilwoman Holly moved to accept the Staff recommendations. Councilman Glinn seconded the motion.   Individual Council Members offered their opinion on the proposal, indicating their general support of the project. The Council suggested possible changes to the suggested routes with a discussion regarding the merits of marking N.E. 5th Avenue rather than N.E. 4th Avenue. At the conclusion of the discussions, Vice Mayor Zelkowitz asked if Councilwoman Holly would consider an amendment to her motion which would allow for Staff to work with the Consultant and possibly adjust the proposed N.E. 4th / N.E. 5th Avenue route. Councilwoman Holly accepted the amendment, as did Councilman Glinn. The vote when taken, was unanimous in favor of the motion.                                                                                                                                                   

5)          ANNOUNCEMENTS

Ms. Estep read the announcements.

6)           PUBLIC COMMENTS

Eddie Lewis                       Mr. Lewis spoke of the Toys for Tots program as well as the Green Light program to honor veterans.

7)           COUNCIL COMMENTS

Herta Holly                        Councilwoman Holly wished everyone a safe and Happy Holiday.

Ivonne Ledesma                  Councilwoman Ledesma spoke of her difficult year and acknowledged staff. Councilwoman Ledesma also acknowledged the Council for putting their differences aside.

MacAdam Glinn                 Councilman Glinn spoke of the recent Interfaith Thanksgiving service he attended.

Steven Zelkowitz                Vice Mayor Zelkowitz wished everyone Happy Holidays and spoke of the Council working together for the Village.

Alice Burch                        Mayor Burch spoke of the YES Institute training and asked the Council to contact Ms. Estep with possible dates for Council training. Mayor Burch also spoke of the upcoming events such as the Community Bike Ride (Jan 9th), the Carolling Hayride (Dec 22nd) and the ongoing electronics recycling opportunity behind Village Hall. Mayor Burch wished everyone Happy Holidays.

8)           ADJOURNMENT

The December 1, 2015 Council Meeting was adjourned at 8:00 PM.

                                                                                                                   ________________________

                                                                                                                   Alice Burch, Mayor

_________________________

Barbara A. Estep, MMC

Village Clerk