Village Council Meeting Minutes - April 7, 2015

MIAMI SHORES VILLAGE

REGULAR COUNCIL MEETING

The Miami Shores Village Council held their regularly scheduled Council Meeting on Tuesday, April 7, 2015 in the Council Chambers of Village Hall. The meeting was called to order at 7:30 PM with the following individuals present:

PRESENT:                        Herta Holly                                                    ABSENT:              Jim McCoy

                                           Jesse Walters

                                           Hunt Davis

                                           Ivonne Ledesma

ALSO PRESENT:             Tom Benton, Village Manager

                                           Barbara Estep, Village Clerk

                                           Richard Sarafan, Village Attorney

PUBLIC INPUT: Public comment for items included on this evening’s agenda.

No one came forward to speak.

CONSIDERATIONS

             

1)           VILLAGE CLERK                                                                                   Barbara A. Estep

  1. APPROVAL OF THE MARCH 17, 2015 COUNCIL MEETING MINUTES.

Councilman Davis moved to approve the March 27, 2015 Council Meeting Minutes as written. Vice Mayor Walters seconded the motion and the vote was unanimous in favor of the motion.

B)   AN ORDINANCE OF THE MIAMI SHORES VILLAGE COUNCIL AMENDING       CHAPTER 18 “PERSONNEL” OF THE MIAMI SHORES VILLAGE CODE OF         ORDINANCES, PROVIDING FOR THE ADDITION OF FLORIDA STATE               STATUTE, CHAPTER 185, FLORIDA STATUTES, POLICE PENSION                     BENEFITS, PROVIDING FOR SEVERABILITY, PROVIDING FOR                           CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. (Final reading)

Ms. Estep read the caption of the ordinance into the record and briefly explained its purpose. The ordinance is on the agenda for final reading a public hearing is required. Mayor Holly opened the floor for the public hearing and seeing no one come forward to speak, closed the public hearing. Councilman Davis moved to adopt the proposed ordinance on second and final reading. Councilwoman Ledesma seconded the motion and the vote was unanimous in favor of the motion.

2)         FINANCE DEPARTMENT                                                                     Holly Hugdahl

             A)   DISCUSSION AND POSSIBLE ACTION REGARDING A PROPOSED CHANGE IN    

VILLAGE BANKS FROM BANK OF AMERICA TO TD BANK.

Information regarding the favorable banking terms and services proposed by TD Bank were reviewed and information was provided to the Council with respect to the qualifications required to be a bank doing business with a municipality or what is known as a Qualified Public Depository. Councilman Davis moved to approve moving the Village’s banking services to TD Bank based on the bidding process performed by Sunny Isles Beach. Vice Mayor Walters seconded the motion and the vote was unanimous in favor of the motion.

3)           VILLAGE MANAGER                                                                            Tom Benton

A) DISCUSSION AND POSSIBLE ACTION REGARDING CREATION OF A NEW STAFF               POSITION: COMMUNICATIONS SPECIALIST.

Mr. Benton outlined the information contained in his memo relating to the proposed new position. Mr. Benton reviewed the expanded responsibilities that have been assumed without any increased in administrative staff, i.e. the printed newsletter, overseeing the Village website and social media.   Mr. Benton spoke of the current staff member being recommended for the position, Elizabeth Keeley, and his belief that creating the communications specialist position will allow the Administration to do a better job in getting information to our residents.

Vice Mayor Walters indicated that he is in favor of creating the position but would like to see the Village engage a company to address the design aesthetics for improvement in the newsletter, and to add the “bells and whistles” to the website.   Following a brief discussion regarding Ms. Keeley’s current responsibilities and a possible timeframe for the transfer of duties, Vice Mayor Walters moved to approve the request to create the position of Communications Specialist and for the Manager to report back in June regarding hiring a design resource firm. Councilwoman Ledesma seconded the motion and the vote was unanimous in favor of the motion.

 

4)         ANNOUNCEMENTS

Ms. Estep read the announcements.

5)         PUBLIC COMMENTS

Jorge Mallo         Mr. Mallo spoke of vacation rental properties.

6)         COUNCIL COMMENTS

Jesse Walters                     Vice Mayor Walters stated he was grateful that there were no injuries at the Barry University dormitory fire and also spoke of the candidate forums.

Ivonne Ledesma                Councilwoman Ledesma welcomed the people in attendance at the meeting and urged everyone to vote.

Hunt Davis                        Councilman Davis spoke of serving on the Council and Councilman McCoy’s work on the Council throughout the years. Councilman Davis thanked the Presbyterian Church group for painting the sea railing at Bayshore Park and urged people to come out and vote on Election Day.

Herta Holly                        Mayor Holly announced that County Commissioner Sally Heyman was sponsoring a cat spay/neuter program at Biscayne Park and advised people to call Commissioner Heyman’s office for detailed information. Mayor Holly also spoke of the upcoming election.

7)         ADJOURNMENT

The Tuesday, April 7, 2015 Council Meeting was adjourned at 8:05 PM.

                                                                                                                                 _______________________

                                                                                                                                  Herta Holly, Mayor

_______________________

Barbara A. Estep, MMC

Village Clerk