MIAMI SHORES VILLAGE REGULAR COUNCIL MEETING March 20, 2012

The Miami Shores Village Council held their regularly scheduled Council Meeting on Tuesday, March 20, 2012 in the Council Chambers of Village Hall.  The meeting was called to order at 7:03 PM with the following individuals present:


PRESENT:

 

 

 

 Jim McCoy                                                    ABSENT:              Hunt Davis

 Al Davis

 Steve Loffredo

 Jesse Walters

ALSO PRESENT:

Tom Benton, Village Manager

Barbara Estep, Village Clerk

Richard Sarafan, Village Attorney

CONSIDERATIONS

             

 

1)           VILLAGE CLERK                                                                                   Barbara A. Estep

 

A)    APPROVAL OF THE MARCH 6, 2012 COUNCIL MEETING MINUTES.

 

Councilman Walters moved approval of the March 6, 2012 Council Meeting Minutes.  Councilman Loffredo seconded the motion and the vote was unanimous in favor of the motion.

 

2)          FINANCE DEPARTMENT                                                                    Elizabeth Keeley

 

A)    REQUEST APPROVAL OF THE NEGOTIATED, NOT TO EXCEED, COST OF $33,000, FOR ADVANTAGE WEB CONSULTING INC. FOR THE VILLAGE WEBSITE DESIGN SERVICES. 

 

Mr. Benton provided background information regarding the RFQ and selection process and introduced Mr. Amit Jesani from Advantage Web Consulting Inc. Mr. Jesani provided the Council with a brief presentation on the planned features of the new website.  Individual Councilmembers offered comments regarding the presentation.  Following the presentation, Mr. Benton reiterated the purpose of the agenda item and subsequently, Councilman Davis moved to approve the negotiated, not to exceed $33,000 cost for the design of the website and additionally, approve a proposed $1,300 “contingency” fee to allow for issues that may arise during the design and implementation phase of the project.  Councilman Loffredo seconded the motion and the vote was unanimous in favor of the motion.

 

3)           VILLAGE COUNCIL                                                                              Steve Loffredo

 

A)    BRIEFING BY ACTUARY ON STATUS OF VILLAGE’S PENSION FUNDS.

 

Councilman Loffredo offered introductory remarks regarding his role on the Police Pension Board and introduced Mr. Steve Palmquist from the firm of Gabriel Roeder Smith, the Village’s contracted actuarial.  Mr. Palmquist provided the Council with information regarding his background as well as the Firm’s background and history.  He then reviewed the status of the two Village Pension Plans; the General Employee Plan and the Police Retirement Pension Plan.  Mr. Palmquist offered highlights of the plans, indicating that the General Employee Plan is very well funded and the annual payment is approximately 4% of current payroll.  He further stated that the General Employee Plan has a funding ratio of very close to 100%.  Mr. Palmquist then provided information regarding the Police Retirement Pension Plan which is currently about 40% of current payroll but when added to the members 9% contribution and the State’s contribution, the fund’s costs are approximately 50% of payroll.  Mr. Palmquist indicated that some years back, the Police Union negotiated a 1.5% annual COLA for retirees and that benefit significantly increased the Village’s payments to fund the Plan.  Mr. Benton confirmed that the benefit added approximately $400,000 or 15% of payroll to the overall Village contribution. 

 

Mr. Palmquist indicated that both Plans, as is the case with all Plans throughout the Country, have been negatively impacted by the poor stock market earnings for the past 11 years, with only a 0.2% per year average increase.  Mr. Palmquist further indicated that the Pension Board has recently authorized Gabriel Roeder Smith to look into a number of ways to reduce the costs of funding the Plan (specifically the Police Retirement Pension Plan), including the possibility of entering the Florida Retirement System.

 

Council Members thanked Mr. Palmquist for his time and the presentation.  No action was taken on this issue at this time.

   

4)          ANNOUNCEMENTS

 

Ms. Estep read the announcements into the record.

 

5)         PUBLIC COMMENTS

 

No one was present.

 

6)         COUNCIL COMMENTS

 

Jesse Walters      Councilman Walters spoke of A&A Treasures who have closed the store and are moving to Gettysburg, PA.

 

Steve Loffredo   Councilman Loffredo spoke of the auto accident that resulted in the tragic loss of Sean Huntington.

 

Al Davis              Councilman Davis echoed the remarks offered by Councilman Loffredo.

 

Jim McCoy         Mayor McCoy offered his prayers for the Huntington family and wished the best of luck to Amado and Anthony from A&A Treasures.

 

7)         ADJOURNMENT

 

The March 20, 2012 Council Meeting was adjourned at 8:23 PM.