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Budget Hearing & Council Meeting Minutes - September 20, 2016

MIAMI SHORES VILLAGE

BUDGET HEARING – FISCAL YEAR 2016-2017

The Miami Shores Village Council held their second and final Public Hearing on the proposed Fiscal Year 2016-2017 millage levies and budgets on Tuesday, September 20, 2016. The Meeting was held at the Village Hall and was called to order at 6:30 PM with the following members present:

PRESENT:                        Alice Burch                                                   

                                           Steven Zelkowitz                                          

MacAdam Glinn

Herta Holly

Ivonne Ledesma

                                          

ALSO PRESENT:             Tom Benton, Village Manager

                                           Barbara Estep, Village Clerk

                                           Richard Sarafan, Village Attorney

A RESOLUTION OF THE MIAMI SHORES VILLAGE COUNCIL, MIAMI SHORES

VILLAGE, FLORIDA, ADOPTING THE FINAL LEVYING OF AD VALOREM TAXES FOR MIAMI SHORES VILLAGE FOR THE FISCAL YEAR 2017, PROVIDING FOR AN EFFECTIVE DATE.

Ms. Estep read the proposed Resolution into the record.   Councilwoman Holly moved approval of the Resolution as presented. Vice Mayor Zelkowitz seconded the motion. Mayor Burch opened the Public Hearing and seeing no one come forward to speak, closed the Public Hearing. Councilwoman Ledesma reviewed the process undertaken by the Council along with the Administration as well as input from the residents. The resulting vote on the motion was unanimous in favor of the motion.

A RESOLUTION OF THE MIAMI SHORES VILLAGE COUNCIL, MIAMI SHORES VILLAGE, FLORIDA, ADOPTING THE FINAL BUDGETS FOR FISCAL YEAR 2017; AND

PROVIDING FOR AN EFFECTIVE DATE.

Ms. Estep read the proposed Resolutions into the record. Vice Mayor Zelkowitz moved approval of the proposed Resolution adopting the 2017 final budgets. Councilwoman Ledesma seconded the motion. Councilwoman Holly spoke of her opposition to the proposed water fountains to be in Bayfront Park and her intention to vote against the budget if the fountains remain in the capital budget. Council discussion regarding the proposed fountains ensued, centering on the reasons behind Councilwoman Holly’s objection. Mayor Burch opened the floor for the Public Hearing on the 2017 Budget Resolution.

Residents Patrice Gillespie-Smith, Darren Patts, Fredrick Kaufman, Victor Bruce and Cheryl Piper spoke in support of adding funding to the budget for a downtown “MainStreet” coordinator position and program. Resident Mary Benton spoke of the need for a master plan for the Village’s parks before park expenditures, such as the proposed water fountains, are made.

Mayor Burch closed the Public Hearing and following brief remarks by the Mayor and Councilman Glinn, the vote was called which was 4 to 1 in favor of the motion to approve the Resolution. Councilwoman Holly voted against the motion.

ADJOURNMENT

The September 20, 2016 Public Hearing on the Fiscal Year 2016-2017 tax levies and budgets was adjourned at 6:55 PM.

                                                                                             

MIAMI SHORES VILLAGE

REGULAR COUNCIL MEETING

TUESDAY, SEPTEMBER 20, 2016

The regularly scheduled meeting of the Village Council began at 6:54 PM, immediately following the conclusion of the Budget Hearing, with all members of the Council present.

CONSIDERATIONS

             

1)           VILLAGE CLERK                                                                                   Barbara A. Estep

  1. APPROVAL OF THE SEPTEMBER 6, 2016 BUDGET HEARING AND COUNCIL MEETING MINUTES.

Councilwoman Holly moved approval of the September 6, 2016 Minutes as submitted. Councilman Glinn seconded the motion and the vote was unanimous in favor of the motion.

  1. AWARD OF BID FOR VILLAGE NEWSLETTER DESIGN SUPPORT, PUBLICATION, PRINTING AND MAILING SERVICES TO COMMERCIAL PRINTERS INC.

Ms. Estep explained that in an effort to reduce the costs of the Newsletter production and printing, the Village had solicited bids to assist in the design, publish, print and mail the monthly publication. Vice Mayor Zelkowitz moved to award the bid as presented by Staff. Councilwoman Holly seconded the motion and the vote was unanimous in favor of the motion.

  1. AN ORDINANCE OF THE MIAMI SHORES VILLAGE COUNCIL, AMENDING DIVISION 17 LANDSCAPING, SECTION 536 DESIGN STANDARDS, SECTION 537 MAINTENANCE STANDARDS AND SECTION 538 LANDSCAPING DESCRIPTIONS AND DEFINITIONS; OF ZONING APPENDIX A, OF THE VILLAGE’S CODE OF ORDINANCES BY REPEALING THE CONTENTS OF DIVISION 17 IN ITS ENTIRETY AND ADOPTING ANEW DIVISION 17 LANDSCAPING, SECTION 537 MAINTENANCE STANDARDS AND SECTION 538 LANDSCAPING DESCRIPTIONS AND DEFINITIONS; PROVIDING FOR CONFLCITS, PROVIDING FOR SEVERABILITY, AND PROVIDING FOR AN EFFECTIVE DATE.                                                                         (2nd & Final Reading)

Ms. Estep read the caption of the ordinance into the record. Councilman Glinn moved approval of the ordinance on 2nd reading. Vice Mayor Zelkowitz seconded the motion. Ms. Estep advised that subsequent to discussion with Mr. Sarafan and Mr. Dacquisto, scrivener’s corrections had been made to the text, corrected copies of which were available at the Clerk’s desk in the Chambers. Mr. Dacquisto clarified sections of the code for Council Members, specifically the boat storage areas and the provision calling for yards to be kept “free of weeds”. Council Members suggested a number of additional amendments be made to the text and Ms. Estep confirmed that consensus was reached relating to each suggested text amendment, which consisted of the following:

-        Adding the word “shrubs” to Sec. 536 (1)(a).

-        Adding the phrase “ or decorative landscaping stone” to Sec. 536 (4) following the words Use of mulch . . . . and prior to “as ground cover” . . .

-        Deleting the provision set forth in Sec. 537 (5) in its entirety and renumbering subsequent paragraphs accordingly.

-        Amending the text in Sec. 537 (6) as follows: All yards must be kept free of weeds with a healthy appearance and must be maintained to limit ponding of water, and the total of all non-growth areas must not exceed twenty-five (25) percent of the front yard nor twenty-five (25) percent of the combined area of the side and rear yards.

-        Adding the definition of Decorative Landscaping Stone to mirror the information contained in Sec. 536 (1)(a)(1) and (1)(a)(2).

Mayor Burch opened the Public Hearing. Resident Gwen Burzycki indicated that she was generally supportive of the proposed ordinance and was glad to hear that the provision “including but not limited to” was included in Sec. 536 (1)(a). Resident Bob Swan expressed his concern regarding the amendments, believing that repealing the current code provisions would jeopardize the appearance of Shore’s properties. Mayor Burch closed the Public Hearing. Councilman Glinn moved adoption of the Ordinance as amended on the floor. Councilwoman Ledesma seconded the motion and the vote was unanimous in favor of the motion.

  1. AN ORDINANCE OF THE MIAMI SHORES VILLAGE COUNCIL, AMENDING SECTION 518 “FENCES, WALLS & HEDGES” CONTAINED IN THE ZONING APPENDIX OF THE VILLAGE’S CODE OF ORDINANCES BY REPEALING THE CONTENTS OF THE SECTION IN ITS ENTIRETY AND ADOPTING A NEW SECTION 518 “FENCES, WALLS & HEDGES”, PROVIDING FOR SEVERABILITY, PROVIDING FOR CONFLICTS AND PROVIDING FOR AN EFFECTIVE             (2nd & Final Reading)

Ms. Estep read the caption of the ordinance into the record. Vice Mayor Zelkowitz moved adoption of the ordinance. Councilwoman Holly seconded the motion. Mayor Burch opened the Public Hearing. Resident Bob Swan expressed concern regarding the proposed hedge height amendment as it relates to crime prevention. Resident Giselle Kovacs spoke in favor of the amendment, citing an instance when the shorter hedge height would not have been an advantage in capturing a criminal. Mayor Burch closed the Public Hearing and called for the vote on the motion which was unanimous in favor of the motion.

2)           FINANCE DEPARTMENT                                                      Holly Hugdahl

  1. PRESENTATION AND ACCEPTANCE OF THE 2015 COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2015.

Mr. Andrew Fierman with the auditing firm of Alberni, Caballero & Company provided highlights from the Comprehensive Annual Financial Report (CAFR) for the year ending September 30, 2015, stating that the Village is in compliance with generally accepted accounting principles. Following the report, Vice Mayor Zelkowitz moved to accept the 2015 Comprehensive Annual Financial Report. Councilwoman Holly seconded the motion and the vote was unanimous in favor of the motion.

      

3)           VILLAGE MANAGER                                                              Tom Benton

  1. DISCUSSION AND POSSIBLE ACTION REGARDING RMA’S PROPOSAL TO CONDUCT FEASIBILITY ANALYSIS FOR PUBLIC-PRIVATE PARTNERSHIPS FOR A FEE OF $22,800.00.

Mr. Benton provided information regarding RMA’s proposal and introduced Mr. Kevin Crowder from the firm to speak to the Council and answer any questions they may have.   Mr. Crowder reviewed the key issues involved in a P3 and the components that would be included in RMA’s analysis. Mr. Crowder responded to questions posed by the Council with respect to RMA’s experience with P3s and timing of the analysis. Councilwoman Ledesma moved to approve the proposal as submitted. Councilman Glinn seconded the motion. Mayor Burch opened the floor for public comment. Resident Gwen Burzycki asked about the process and the ability for public input to ensure that the result of the P3 is something the public is interested in. Mayor Burch closed public comment and called for the vote which was unanimous in favor of the motion.

  1. DISCUSSION AND POSSIBLE ACTION REGARDING COSTS ASSOCIATED WITH A DOG PARK.

Mr. Benton reviewed the background and status of the dog park project, including discussions and meetings with resident Steve Shulman, a member of the community’s dog park committee. Mr. Benton reported the committee’s concerns regarding road noise from Biscayne Boulevard and their request for a sound barrier. Mr. Benton provided the Council with the option of a landscaped barrier which would add approximately $5,000 to the project cost. If a fabricated barrier were to be selected, the cost would increase by approximately $70,000 and design engineering required which would delay the start of park renovations. Council Members spoke of the project; its costs, location issues and parking spots. Following the Council discussions, Councilman Glinn moved to approve moving forward with building and establishing the dog park at the aquatic center facility for a cost not to exceed $190,000, and to include a landscape hedge barrier. Vice Mayor Zelkowitz seconded the motion. Mayor Burch opened the floor for public comment.

John Sasco          Mr. Sasco applauded the efforts and progress made in establishing the dog park but is disappointed with the location. Asked about hours of operation.

Bob Swan            Mr. Swan expressed his concern with spending $200,000 on a dog park where there are other needs, questioning the number of dog owners who will use the park and stating that the park will not end up to be just a Shores dog park, regardless of the entry system instituted.

Gwen Burzycki   Ms. Burzycki stated that the location is better than not having a park at all but believes the park’s size will be a constraint.

Miryam Rojas     Ms. Rojas spoke of location not being optimal and the cost of the proposed fencing.

Walter Michot     Mr. Michot suggested that the cost is too high and suggested the item be tabled until further input is received, suggested perhaps renting space from Barry for better space.

Steve Shulman    Mr. Shulman expressed his appreciation to everyone who has worked to make the dog park a reality, indicating it is time to move forward.

Sylvia Peraza       Ms. Peraza applauded everyone’s work on the project and indicated that lots of residents had expressed their desire for the dog park.

Giselle Kovacs    Ms. Kovacs commended everyone for their hard work, indicating that she would like to have a great dog park and her concern that due to the location, the park will not be a great dog park. Believe that the Village should take another look at the proposed location.

Dennis Leyva      Mr. Leyva stated that the location is not a good spot but suggested that the Village move forward and if people use the park – then great!

Nancy Cigno       Ms. Cigno indicated that the location doesn’t work and it’s the wrong place for a dog park.

Noel Torres         Mr. Torres thanked people for their hard work and stated his belief that some things should be revisited regarding the park and its location.

Mayor Burch closed public comment. A brief discussion amongst the Council Members ensued and Councilman Glinn amended his motion to increase the maximum cost to $200,000. Vice Mayor Zelkowitz accepted the amendment and the vote on the motion was unanimous in favor of the motion. The projected timeline for the project is approximately four months.

  1. REQUEST COUNCIL APPROVAL OF SELECTION COMMITTEE’S RANKINGS REGARDING THE PROPOSED COMMUNITY CENTER SCHEMATIC DESIGN.

Vice Mayor Zelkowitz moved to approve the Selection Committee’s rankings of firms for the proposed Community Center schematic design project. Councilwoman Holly seconded the motion and the vote was unanimous in favor of the motion.

4)           VILLAGE COUNCIL                                                                              

  1. DISCUSSION AND POSSIBLE ACTION REGARDING CHANGING THE DATE FOR THE FIRST COUNCIL MEETING IN OCTOBER.                       Mac Glinn

Councilman Glinn moved to change the meeting date of the next scheduled Council meeting due to the Rosh Hashana holiday ending on the evening of Tuesday, October 4th from October 4th to Wednesday, October 5th. Vice Mayor Zelkowitz seconded the motion. A brief discussion regarding whether the meeting should be cancelled versus scheduled for October 5th ensued. As the time approaches, Ms. Estep will advise whether there are items scheduled for consideration. The vote was unanimous in favor of the motion.

 

5)           ANNOUNCEMENTS

Ms. Estep read the announcements.

6)         PUBLIC COMMENTS (3 Minute Time Limit Per Speaker)

None.

7)         COUNCIL COMMENTS

Herta Holly                       Councilwoman Holly congratulated the staff on the completion of the audit.

Steven Zelkowitz              Vice Mayor Zelkowitz thanked his colleagues and the many residents with moving initiatives forward. Wished the Jewish residents Happy New Year.

MacAdam Glinn                Councilman Glinn thanked the residents for coming to the meeting and echoed the Vice Mayor’s Happy New Year wishes to the Jewish residents.

Ivonne Ledesma                Councilwoman Ledesma wished a Happy New Year to the Jewish residents and thanked those that attended the meeting.

Alice Burch                       Mayor Burch spoke of the 20th annual Walk/Bike to School event on October 5th.

8)         ADJOURNMENT

The Tuesday, September 20, 2016 Council Meeting was adjourned at 8:48 PM.

                                                                                     

                                                                                                                  _________________________

__________________________                                                          Alice Burch, Mayor

Barbara A. Estep, MMC

Village Clerk